If you're an administrator of Google accounts for an organization, you can control who uses Google Photos from their account. Just turn Google Photos on or off for those people in your Admin console. People who have Google Photos turned on can use it to upload and share pictures from their account.
Users who have Google Photos turned off by their organizational administrator may be able to access their Album Archive when signed in to their Google Account. They will be able to interact with their Album Archive user preferences, and view photos and videos.
Note: When an account is suspended, the photos that account has shared in Shared Albums disappear.
To control who uses Google Photos
Before you begin: To turn a service on or off for certain users, put their accounts in an organizational unit (to control access by department) or add them to an access group (to allow access for users across or within departments).
From the Admin console Home page, go to AppsAdditional Google ServicesGoogle Photos.
Click Service status.
To turn on or off a service for everyone in your organization, click On for everyone or Off for everyone, and then click Save.
(Optional) To turn a service on or off for an organizational unit:
- At the left, select the organizational unit.
- To change the Service status, select On or Off.
- Choose one:
- If the Service status is set to Inherited and you want to keep the updated setting, even if the parent setting changes, click Override.
- If the Service status is set to Overridden, either click Inherit to revert to the same setting as its parent, or click Save to keep the new setting, even if the parent setting changes.
Note: Learn more about organizational structure.
To turn on a service for a set of users across or within organizational units, select an access group. For details, go to turn on a service for a group.
Learn to use Google Photos at the Google Photos Help Center.