Turn Cloud Search on or off for users

As an account administrator, you can control who in your organization can use Google Cloud Search. Turn on the service in your Google Admin console to let users search across your organization's content.

Cloud Search is included with the G Suite Enterprise, G Suite Enterprise for Education, or Business edition. Compare editions.

This feature is available with Cloud Search Platform or the G Suite Enterprise edition.

Control who uses Cloud Search in your organization

Before you begin: To turn the service on or off for a set of users, put their accounts in an organizational unit.

  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

    Service setting
  2. From the Admin console Home page, go to Appsand thenG Suiteand thenCloud Search.
  3. At the top right of the gray box, click Edit Service Compose.

  4. To apply settings to all organizations, click On for everyone or Off for everyone, and then click Save

  5. To apply settings to individual organizational units, do the following: 

    • At the left, select the organizational unit that contains the users whose settings you want to change.
    • To change the setting, select On or Off.
    • To keep the setting the same, even if the parent setting changes, click Override.
    • If the organization's status is already Overridden, choose an option:
      Inherit—Reverts to the same setting as its parent.
      Save—Saves your new setting (even if the parent setting changes).

    Learn more about the organizational structure.

Changes typically take effect in minutes, but can take up to 24 hours. For details, see Admin console settings don't update.  

If you manage a large number of users or sync your LDAP directory

You can use access groups to turn on a service for specific users within an organizational unit. You turn off the service for the organization, and then add the users to an access group that has the service turned on. This lets you give users access to services without making changes to your organizational structure. Learn about access groups.

Next steps

After turning on Cloud Search: Turn on Web History for your team.

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