Turn Cloud Search on or off for users

Supported editions for this feature: Business Standard and Plus; Enterprise; Education Plus; G Suite Business; Cloud Search Platform.  Compare your edition

As an account administrator, you can control who in your organization can use Google Cloud Search. Turn on the service in your Google Admin console to let users search across your organization's content.

Control who uses Cloud Search in your organization

Before you begin: To turn a service on or off for certain users, put their accounts in an organizational unit (to control access by department) or add them to an access group (to allow access for users across or within departments).

  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console Home page, go to Appsand thenGoogle Workspaceand thenCloud Search.
  3. Click Service status.
  4. To turn on or off a service for everyone in your organization, click On for everyone or Off for everyone, and then click Save.

  5. (Optional) To turn a service on or off for an organizational unit:
    1. At the left, select the organizational unit.
    2. To change the Service status, select On or Off.
    3. Choose one:
      • If the Service status is set to Inherited and you want to keep the updated setting, even if the parent setting changes, click Override.
      • If the Service status is set to Overridden, either click Inherit to revert to the same setting as its parent, or click Save to keep the new setting, even if the parent setting changes.
        Note: Learn more about organizational structure.
  6. To turn on a service for a set of users across or within organizational units, select an access group. For details, go to turn on a service for a group.

Changes typically take effect in minutes, but can take up to 24 hours. For details, go to How changes propagate to Google services.  

Next steps

After turning on Cloud Search: Turn on Web History for your team.

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