Manage resources

If you have the legacy free edition of Google Apps, upgrade to G Suite to get this feature. 

To manage calendar resources, you need to have an administrator role with calendar resource privileges assigned for your account. The Services Admin pre-built role already has the calendar resource privileges assigned, so you can use that role or create a custom role for a Calendar resource administrator. See Assign administrator roles to a user or Create custom administrator roles for instructions.

To manage a calendar resource (such as a meeting room) for your organization, you need to first add the resource to your My calendars list.

If the resource you want doesn't exist yet, create the resource before continuing.

To add a resource to your 'My calendars' list:

  1. As an administrator, access your calendar.
  2. Click the down arrow by Other calendars and then select Browse Interesting Calendars.
  3. Click the More tab.
  4. Click Resources for <your domain>.
  5. Find the resource you want to add and click Subscribe.

    Because you're an administrator, the resource will now appear on your My calendars list. If users follow these steps, the resource appears in their Other calendars list, where they can view the resource but not edit or manage it.

Once you've added the resource to your My Calendars list, you can use the drop-down menu by the resource to share the resource, get notifications about the resource, or modify the resource's settings.

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