Managing Groups for Google Apps

Google Groups provide a convenient way for your users to communicate with groups of people they frequently contact. As a Google Apps administrator, you can create and manage groups for your organization using the Groups control in the Admin console. You can also use the Groups for Business service to take advantage of additional features.

You have two options for using Groups with Google Apps:

Admin console Groups

You can create and manage groups for your organization using the Groups control in the Admin console. With the Groups control, you can create basic groups that people in your organization can use as mailing lists. People can then use a single address to send mail to the entire group, or invite the group to a meeting or to share a document. These Admin console groups make it easy to:

  • Communicate with groups of people. For example, groups can be useful for departments, project teams, classes, office locations, special-interest groups, and more.
  • Manage access to documents, sites, videos, and calendars. Users can share their content with groups instead of entering individual addresses. With a group, you can add or remove members once, and the changes are applied to all the Google documents, sites, videos, and calendars that were shared with that group.
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Google Groups for Business

This feature is not available in the legacy free edition of Google Apps.

With the Groups for Business service, users can access a host of features that make it easy for departments, teams and special-interest groups to manage their own group memberships and participate in online discussions. Specifically, users can:

  • Search across archives of discussions and messages.
  • Manage their own group memberships without having to make requests to IT staff.
  • Create their own groups. You can give this privilege to users and remove it at any time. If you let users create their own groups, they can manage their groups to control who can join, send messages, invite members, view members and more.
  • Create forums and collaborative inboxes to host community discussions, or to process support tickets or sales inquiries. Learn more
  • Moderate messages before they’re sent to the rest of the group. This allows you to make sure messages are appropriate for the entire group before they’re shared.

Next steps: Set up Groups for your team

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