Get started: Drive setup guide for admins

Create custom Drive templates

Supported editions for this feature: Business Standard and Business Plus; Enterprise; Education Fundamentals, Education Standard, Teaching and Learning Upgrade, and Education Plus; Nonprofits; G Suite Basic and G Suite Business; Essentials.  Compare your edition

Using Google Docs, SheetsSlidesForms, and Sites templates in the template gallery, you can create formatted files, such as project plans or budgets. You can also create a custom template gallery using both standard templates and templates you and your users create if you enable custom templates.

In the Admin console, you can manage the categories for your organization’s custom template gallery, or turn off your custom gallery altogether. Regardless of settings, admins can add and remove templates they created. For more information, go to Create document templates.

You can’t remove templates in the Google template gallery. You can only remove templates you or your users created.

Enable custom templates

Allow users in your organization to find and use organization-specific templates from the Docs, Sheets, Slides, Forms, and Sites home screens. Update the template categories so users can quickly find relevant templates. For example, you might want separate categories for your marketing, sales, and human resource teams.

You must be an admin with Drive and Docs privilege to do this.

  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. On the Admin console Home page, go to Appsand thenGoogle Workspaceand thenDrive and Docsand thenTemplates.

    Requires having the Drive and Docs administrator privilege.

  3. Check the Enable custom templates for your organization box.

    If this box is not checked, users can’t submit or use custom templates, but they can still use the standard template gallery.

  4. (Optional) To help users quickly find relevant templates, update the template categories.
    1. To add a category—Enter a category name and click Add.
    2. To remove a category—Uncheck the category's box.

      When you remove a category, you see an option to move its existing templates. If you don’t select a new category, existing templates appear in the gallery as Uncategorized.

  5. Select who can submit templates:

    1. Open—Anyone in your organization can add or remove templates without approval.

    2. Moderated—Admins with “Docs Templates” privilege get an email request to approve each new template. The request is closed once any admin responds. Approved templates are added to the custom gallery. Rejected templates can be resubmitted.

    3. Restricted—Only admins with the “Docs Templates” privilege can submit templates.

  6. Click Save.

Turn on templates with add-ons

You can pair Docs, Sheets, Slides, Forms, and Sites templates with recommended add-ons. Add-ons are third-party tools that work with Docs editors. For example:

  • A legal template might include an add-on for electronic signatures.
  • A project plan template might include an add-on to create flow charts and other complex diagrams.

When users create a new document from a template, a sidebar shows any paired add-ons. This sidebar makes it easy to find and install the right tools for a task. Learn more about using and submitting templates.

To allow templates with add-ons in your organization:

  1. Enable add-ons for Docs, Sheets, Slides, Forms, and Sites. You can optionally:

  2. If templates are Moderated in your organization (see step 5 above), review any add-ons before you approve templates. Links to paired add-ons are included in the template approval request.
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