These articles are for Google Workspace administrators. Google Workspace users should go to Turn on 2-Step Verification.
You can use 2-Step Verification (2SV) to put an extra barrier between your business and cybercriminals who try to steal usernames and passwords to access business data.
Important: 2SV soon required for admin accounts
To better protect your organization’s information, Google will soon require all administrator accounts to have 2SV enabled. Enforcement will begin with Enterprise editions and will progressively expand to all Google Workspace editions throughout 2024. It is recommended that you enable 2SV for your admins prior to Google enforcing it. Be aware that:
- Enforcement is rolling out over the next year. Super administrators will get a notification 30 days before enforcement.
- You can review an admin's enforcement status in the Google Admin console. For the steps, go to Track users’ enrollment and add the 2-Step verification enforcement column.
- If you make a user an admin, enforcement is immediately applied.
- When an admin signs in to their account, they’re reminded to enable 2SV by the mandatory date.
- If an admin can't sign in after 2SV enforcement, follow the steps to recover an administrator account.
What is 2-Step Verification?
With 2SV, your users sign in to their account in two steps with something they know (their password) and something they have (their phone or a Security Key). Learn how it works
Do small businesses need 2-Step Verification?
Cybercriminals target businesses of all sizes. If a hacker gets into your administrator account, they can see your email, documents, spreadsheets, financial records, and more.
A hacker could steal or guess a password, but they can’t reproduce something only you have.
2-Step Verification methods
When you set up 2-Step Verification, you choose the second verification step for your users.
- A hardware security key or a Titan Security Key.
- Your phone's built-in security key (available on phones running Android 7+ or iOS 10+).
When a user signs in to their Google Account, their device detects that the account has a security key. For the second verification step, the user signs in with their security key. Users connect their security key to their device by USB, Bluetooth, or NFC (Near Field Communication), depending on the type of key. Learn more about security keys
Note: 2-step verification using local phone numbers is not currently supported for some domains in Nigeria and Ivory Coast, due to large volumes of account abuse in those countries. For information on whether your domain is eligible, please contact Support.
- The administrator account is the most powerful account because it can delete users, reset passwords, and access all your data.
- Users who work with sensitive data such as financial records and employee information should also use 2-Step Verification.
- Security keys—The strongest 2-Step Verification method, and they don’t require users to enter codes. You can buy compatible security keys from a retailer you trust, or Titan Security Keys from the Google Store. Or your users can use their phone's built-in security key (available on phones running Android 7+ or iOS 10+).
- Alternatives to security keys—If you decide not to use security keys, Google prompt or the Google Authenticator app are good alternatives. Google prompt provides a better user experience because users simply tap their device when prompted instead of entering a verification code.
- Text messages are discouraged—They rely on external carrier networks and might be intercepted.
- Turn on 2-Step Verification by following the instructions in Deploy 2-Step Verification.