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About the Space Management Tool

You can view and manage spaces directly from the Google Admin console with the Space Management Tool. With the tool you can check spaces in your organization, add users to a space, and change the roles of members and Space managers.

To access the Space Management Tool, Chat must be enabled for your account and you need the Manage Chat and Spaces conversation privileges. Super admins have the manage chat and spaces privilege by default. Admins can grant these privileges to users with admin roles.

To enable Chat, follow our set up guide. If this is your first time using the space management tool, please read About the space management tool.

The main view in the Space Management Tool contains:



Space management columns

  • Name—Name of the space.
  • Space ID—The space’s ID written as spaces/ followed by the ID.
  • Description—A description of the space, if one was created.
  • Member count—The number of members in a space. Member count includes both individual members and members of groups included in the spaces.
  • Group count—The number of groups added to a space.
  • Space creation date—The date and time when the space was created.
  • Allow External Users—Whether the space allows external users as members or not. This setting is either on or off.
  • Last activity date—The date and time of the last message posted.
  • History setting—Whether the space’s history settings are on or off.



Adjust Settings  to manage columns.

Member count when a group is added to a space

Users can have the ability to add groups to a space, which affects the member count. To view the full number of members in a space where a group has been added, you need the Groups (read) API admin privilege. If you don’t have this, you will see a + next to the member count, meaning there are additional members in the space added from a group.

To learn more about Groups API privileges, read Administrator privilege definitions.

View spaces in your organization

  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in

  2. In the Admin console, go to Menu and then Appsand thenGoogle Workspaceand thenGoogle Chat.
  3. Click Manage Spaces.
    Here, you can view the space name, ID, and description as well as when it was created and the number of members. You can review if the space allows external members, when someone last posted, and if space history is on or off. You also can filter and sort your organization's spaces.
  4.  At the top, click Manage columns  to rearrange, add, or remove columns. When you're done managing columns, click Save.
    • To rearrange a column, point to a column, drag Move , and move the column where you want it.
    • To add a column, click Add new column and select a column to add.
    • To remove a column, next to the column, click Remove item .
  5. Next to the member count, creation date, or last activity date column heading, click the Up arrow  or Down arrow  to sort in ascending or descending order.
    You can filter the spaces by ID to quickly find a space. You can also filter by name, date created, history setting, number of inactive days, spaces with external members, or a combination of these filters.
  6. At the top, click Add a filter and select a filter.

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