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Get G Suite mail, calendar and contacts on iOS

This article is for G Suite users of managed Apple® iOS® devices. Other users should go to Sync your mail, contacts, calendar, and more.

You can get your G Suite mail, calendars, and contacts on your iOS device. You’ll see the same emails, events, and contacts whether you’re using your phone, tablet, or computer. After you sign in to a G Suite mobile app with your G Suite account, your device is registered for mobile management with your organization.  

You have 2 ways to get your G Suite data on your iOS device. Depending on your organization’s policies, you might be asked to install a security profile on your device. This profile allows your administrator to remotely manage your device. For example, they can set password requirements and remotely wipe your device if it’s lost or stolen. For details, see How your iOS device is managed.

Option 1: Use Google mobile apps (recommended)

You can use Google mobile apps on your iOS device to view your work or school mail and calendar events.

  1. Install the Gmail or Google Calendar app from the Apple App Store®.
  2. Open the app and sign in with your G Suite account.
  3. If prompted, follow the steps to install the device policy security profile. For details, see How the device policy profile works.

Depending on how your administrator configures your account, your mail, calendar events, and contacts might also synchronize to the corresponding iOS apps on your device. If you don’t want this to happen, you can turn it off. For details, see Choose which services to synchronize.

Option 2: Use the iOS apps on your device

You can sync your G Suite mail, calendars, and contacts with the corresponding apps on your iOS device. You can get your work or school emails in the Mail app, see your events in the Calendar app, and view contacts in your iOS contacts list.

The way you synchronize your mail, calendars, and contacts depends on how your administrator configures your G Suite account. You can either sign in to a Google app, such as the Google Device Policy app, or set up an Exchange account. For details about which method to choose, ask your administrator.

Sign in to your account with a Google app first

If your administrator automatically syncs your entire G Suite account with your device, your email, calendar and contacts automatically sync to your iOS apps after you sign in with a Google app. If you don’t already have a Google app on your device such as Gmail, you can install the Google Device Policy app from the App Store.

  1. On your iOS device, open the Google app and sign in with your G Suite username and password.
  2. If prompted, tap Accept to agree to the terms of service.
  3. If prompted, follow the steps to install the device policy security profile. For details, see How the device policy profile works.
  4. (Optional) If your administrator needs to approve your device before you can sync it with your G Suite account, you’ll receive an email. Wait for your administrator to approve your device.
  5. When prompted to enter your G Suite account password, tap Settings.
  6. Enter your G Suite password and tap Done.
    Note: You might need to tap Re-enter password first.

Your G Suite account will sync with your device. To access your account, open the iOS Mail, Calendar or Contacts app. If don’t want to sync all services to your device, you can deselect the services you don’t want. For details, see Choose which services to synchronize.

Add an Exchange account to your device

If your administrator uses Google Sync, you can set up an Exchange account to sync your email, calendar and contacts to your iOS apps.

  1. On your iOS device, tap Settings.
  2. Tap Accounts & Passwords and then Add Account.
    If you're using iOS 10.3.3 or earlier, tap Mail and then Accounts and then Add Account.
  3. Tap Exchange.
  4. Enter your G Suite email address, then tap Next.
  5. Next to Server, enter m.google.com.
  6. Next to Username, enter your G Suite email address.
  7. Enter the password for your G Suite account, then tap Next.
    Note: If you use 2-Step Verification, use an App password instead of a regular password. For details, see Sign in using App passwords.
  8. If prompted, follow the steps to install the device policy security profile. For details, see How the device policy profile works.
  9. Choose the Google services you want to sync, such as mail, contacts, and calendars, and tap Save.
    Note: If you change your mind about the services you want to sync, you can change this setting later. For details, see Choose which services to sync.
  10. (Optional) If your administrator needs to approve your device before you can sync it with your G Suite account, you’ll receive an email. Wait until your administrator approves your device.

Your G Suite account will sync with your device. To see your G Suite data, open the corresponding app.

Experiencing setup or sync issues? See Google Sync Known Issues.

Choose which services to synchronize

After setting up your G Suite account on your device, you can select the services you want to synchronize to your iOS apps.

  1. On your iOS device, tap Settings.
  2. On the left, tap Mail, Calendar, or Contacts.
  3. Select your G Suite or Exchange account.
  4. Select the services you want to sync.

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