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Transition from G Suite Enterprise for Education to Google Workspace for Education

In 2023, the G Suite Enterprise for Education Full Domain Licensing (GSEfE FDL) three-year promotional discounts will expire for many customers. In preparation for the 2023 renewal, now is the time to evaluate your transition to a Google Workspace for Education edition. In 2024, all customers will need to transition their G Suite Enterprise for Education subscription to a Google Workspace for Education edition.

What do I need to do?

If you have a G Suite Enterprise for Education subscription, you need to evaluate your options and plan your transition. Planning for your transition might require coordination across your institution. Work with your reseller and review your transition options well in advance of your renewal date. You should consider a transition to Google Workspace for Education edition in 2023 if you have a G Suite Enterprise for Education promotional discount that’s expiring. All customers need to transition in 2024. Follow the steps below for more information.

If you have Google Workspace for Education Fundamentals, Google Workspace for Education Standard, Teaching and Learning Upgrade, or Google Workspace for Education Plus, no action is required.

Step 1: Identify your current subscription & licensing model

There were 3 subscription licensing models for G Suite Enterprise for Education.

  1. G Suite Enterprise for Education Full-Domain Licensing (GSEfE FDL) with promotional discount and 3-year price lock—You placed a GSEfE FDL order with your reseller before October 31, 2020 and received a promotional discount and a 3-year price lock. You purchased licenses for all full-time staff and received 10 student licenses at no cost for each paid staff license.
  2. G Suite Enterprise for Education Full-Domain Licensing (GSEfE FDL) at retail price—You purchased licenses for all full-time staff and received 10 student licenses at no cost for each paid staff license.
  3. G Suite Enterprise for Education Partial-Domain licensing (GSEfE PDL) at retail price—You purchased a minimum of 50 staff licenses or licenses for 15% of your total staff, whichever was greater. You did not qualify for discounts or student licenses at no cost.

Step 2: Check your subscription

You can view your current subscription in the Admin console. Or, talk to your reseller.

  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. In the Admin console, go to Menu and then Billingand thenSubscriptions.

    Under Subscriptions, you’ll find a list of your current subscriptions.

In 2021, G Suite was rebranded to Google Workspace; if you had G Suite Enterprise for Education, you see Google Workspace for Education Plus - Legacy in the Admin console.

Step 3: View your transition options

Transition to an offering that meets your product needs, budget, and timeline. Education Standard and Education Plus are licensed for all full-time enrolled students. Additional licenses can be purchased for part-time students, alumni, or others. Prices below are shown in U.S. dollars. Speak to your reseller about regional pricing.

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I have GSEfE FDL with promotional discount & 3-year price lock

Your renewal options to preserve existing paid functionality:

Renewal options Licensing changes Functionality changes Transition requirement in 2024
Education Plus
(Recommended)
$5 per student/year
One free staff license for every 4 paid student licenses
No change  ✅ No transition required ✅
GSEfE FDL at retail price $48 per staff user/year
10 free student licenses for every one paid staff license
No change ✅ Transition required in 2024

Transitions from GSEfE FDL to Education Standard, Teaching and Learning Upgrade, or Education Fundamentals will affect access to existing functionality. Speak to your reseller about a transition to these editions. You can compare editions side by side to choose what works best for your institution.

I have GSEfE FDL at retail price

Your renewal options to preserve existing paid functionality:

Renewal options Licensing changes Functionality changes Transition requirement in 2024
Education Plus
(Recommended)
$5 per student/year
One free staff license for every 4 paid student licenses
No change ✅ No transition required ✅

GSEfE FDL at retail price

No change.

$48 per staff user/year

10 free student licenses for every one paid staff license

No change  ✅

Transition required in 2024

Transitions from GSEfE FDL to Education Standard, Teaching and Learning Upgrade, or Education Fundamentals will affect access to existing functionality. Speak to your reseller about a transition to these editions.You can compare editions side by side to choose what works best for your institution.

I have GSEfE PDL at retail price

The GSEfE PDL licensing model does not have a like-for-like mapping to a Google Workspace for Education edition. Your transition might impact existing functionality. Speak to your reseller about your transition. You can compare editions side by side to choose what works best for your institution.

Renewal options Licensing changes Functionality changes Transition requirement in 2024
Education Plus
(Recommended)
$5 per student/year
One free staff license for every 4 paid student licenses
Expands functionality across all licensed users No transition required ✅
Education Standard $3 per student/year
One free staff license for every 4 paid student licenses
Loss of Teaching and Learning functionality. For details, go to Compare Education editions. No transition required ✅
Teaching and Learning Upgrade $48 per user/year or $4 user/month Loss of security functionality. For details, go to  Compare Education editions. No transition required ✅
GSEfE PDL at retail price No change $48 per staff user/year No change ✅ Transition  required in 2024

FAQ

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Are there discounts for transitions to Education Plus?

Resellers may offer discounts for multi-year commitments. Discuss these options with your reseller.

When I transition, do licenses automatically transition?

We designed transitions to Education Plus or Education Standard to preserve license assignment. Transitions to Teaching and Learning Upgrade might require you, as an administrator, to manage and assign licenses in the Admin console. For more details, visit Manage & assign licenses.

What should I know about my data in this transition? 

If you are preserving your functionality by transitioning to Education Plus, you will not experience loss of data. If you downgrade your edition and lose a feature, such as the Investigation Tool, you lose data associated with that feature (for example, saved investigations). You can get the feature and data back if you upgrade within 21 days. Otherwise, you need to wait until after 84 days to upgrade to an edition with the feature and data will not be restored.

Can I purchase GSEfE at the retail price from another reseller?

No. GSEfE at retail price is only available from your current reseller.

Can I purchase the Google Workspace for Education paid editions directly from Google?

You can purchase the Teaching and Learning Upgrade in the Admin console on a monthly, flexible billing model. Education Plus and Education Standard are sold through resellers.

Do I need to reconfirm my institution's full student enrollment for transitions to Education Plus and Education Standard?

Yes. Your reseller will ask you to submit a student enrollment verification letter when you transition.

I currently have GSEfE PDL. What are my options?

Education Plus provides the most comprehensive functionality and is most comparable to the functionality in GSEfE PDL. You may consider the Teaching and Learning Upgrade if your needs are solely for premium teaching and learning features. You may consider Education Standard if you only require premium security and IT administration features. For details on the editions, go to Compare Education editions.

Will I be able to renew on any GSEfE edition in 2024?

No. All GSEfE customers will be required to move to a Google Workspace for Education paid edition at renewal in 2024 to maintain premium functionality. Resellers will be unable to renew GSEfE editions in 2024.

What happens if I take no action in 2024?

Your GSEfE subscription will be suspended and you will lose access to premium functionality and any additional storage. To better understand the functionality you will lose, visit our Compare editions support page.

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