On this page
- Securely create and manage company assets
- Manage store tasks and schedules online
- Train your store employees anytime, anywhere
- Improve customer service
- Manage store operation processes online
- Centralize key assets
- Recruit and onboard store employees quickly
- Bring products to market faster
- Manage and track store construction projects
- Use generative AI at work
Securely create and manage company assets
The amount of digital content created and managed by retailers continues to grow exponentially. Publish lookbooks for the latest product line. Manage rich-media assets like images, logos, and videos across every retail channel and with your agencies. Create and distribute catalogs. Google Drive syncs to the cloud so everyone’s always accessing the most up-to-date content, and its sharing features and access controls make working with external ad agencies and vendors simple and secure.
Customer story
Astley ClarkAdd files to Drive
If you're using the latest Chrome Browser or Firefox, you can drag files or folders from your computer into a Drive folder. Or, you can click New File upload or Folder upload and choose the file or folder you want to upload.
Add files to a shared drive
Requires at least Contributor access
- On your computer, go to drive.google.com.
- At the left, click Shared drives and double-click one of your shared drives.
- At the top left, click New.
- Click the type of file or folder you want to create or upload from your computer.
Any files you add are owned by the team. If you leave the shared drive, your files remain.
Manage store tasks and schedules online
Tracking tasks and schedules across multiple stores and hundreds of employees can be time consuming. Use Google Sheets and Google Calendar together to create a dynamic schedule—plan and distribute tasks, track their completion, manage exceptions, and more—all in one place. Store employees can access these schedules remotely from their mobile devices or through any web browser. Need feedback or updates on a task? Employees can directly add comments and change their statuses in Sheets.
Customer story
SpecsaversCreate a project plan in Sheets
- In Google Drive, click NewGoogle SheetsBlank spreadsheet.
- Click Untitled spreadsheet and enter a title for your project plan.
- Add columns. For example, you might add columns for tasks, task owners, due dates, status, and comments.
- Add content to track the tasks in your project.
Share your calendar with someone
- On your computer, open Google Calendar. You can’t share calendars from the Google Calendar app.
- On the left, find the “My calendars” section. To expand it, click the Down arrow .
- Hover over the calendar you want to share, and click More Settings and sharing.
- Under “Share with specific people or groups,” click Add people and groups.
- Add a person’s or Google group’s email address. Use the drop-down menu to adjust their permission settings. Learn more about access permissions.
- Click Send.
- The recipient will need to click the emailed link to add the calendar to their list. Learn how to add someone else’s calendar.
Tip: To share a calendar that you don’t own, you need to ask the owner to give you “Make changes and manage sharing” permission.
Train your store employees anytime, anywhere
Training store employees across many locations, shifts, and products? It’s easy to create a self-service training portal. Just store all your product launch videos, marketing campaigns, promotions, store return policies, and safety procedures in Drive or a shared drive, then embed these stored files in Google Sites. If you need live training, conduct a virtual class across the globe with Google Meet to save time and travel costs. You can even record the training to make it available later.
Customer story
Commune HotelsShare a file in Drive
- Select the file you want to share.
- Click Share or Share .
- Enter the email address or Google group you want to share with.
- To decide what role people will have on your file, select Viewer, Commenter, or Editor.
- If your account is eligible, you can add an expiration date for access.
- Choose to notify people.
- If you want to notify people that you shared an item with them, check the box next to Notify people. If you notify people, each email address you enter will be included in the email.
- If you don't want to notify people, uncheck the box.
- Click Send or Share.
Create a shared drive and add members
Shared drives are only available for work or school accounts, and you’re not currently signed in.
- On your computer, go to drive.google.com.
- On the left, click Shared drives.
- At the top left, click New.
- Enter a name for the shared drive.
- Click Create.
Create a site
-
Choose an option:
- From the Sites homepage, at the top, click Blank, or to choose a template, click Template gallery and select a template.
- From Google Drive, click New MoreGoogle Sites.
- At the top left, enter a document name for your site and press Enter.
Add Google files to a site
- On a computer, open a site in new Google Sites.
- At the right, click Insert.
- At the bottom of the menu, select the type of file you want to add, e.g. Docs, Slides, Sheets, Forms, or Charts.
- Choose a file Insert.
- To publish your changes, at the top right, click Publish.
Start a video meeting
- Go to Google Meet.
- Click New Meeting.
- Select an option:
- Create a meeting for later:
- To share the meeting details for a future meeting, copy the meeting link and share with participants.
- To directly start the meeting with this link, paste the link into a browser; or enter the link into the “Enter a code or link” field click Join.
- Start an instant meeting: Create a new meeting and join the meeting directly.
- Schedule in Google Calendar: To schedule a meeting, you’re directed to Google Calendar.
- Create a meeting for later:
Tip: Google Workspace Essentials users can't schedule a meeting in Google Calendar.
Record a video meeting
- On your computer, in Google Meet, click Start or Join.
- At the bottom right, click Activities Recording.
- To record the meeting captions, select a language.
- In some cases, if the recording is played on Google Drive, the recording file might be ready a few hours before the captions are available.
- Click Start recording.
- In the pop-up screen, click Start.
- Wait for the recording to start. Participants get a notification when the recording starts or stops.
-
Meetings can only be recorded for a total of 8 hours, then the recording stops automatically.
-
- To stop a recording, click Activities Recording Stop recording.
- In the pop-up screen, click Stop recording.
- Tip: The recording stops automatically when everyone leaves the meeting.
An email with the recording link is sent to the meeting organizer and the person who started the recording.
The recording is saved to the meeting organizer’s My Drive > Meet Recordings folder.
For meetings created through:
- Google Calendar: The meeting organizer is the person who creates the meeting event on Google Calendar.
- The Google Meet homepage or another product such as Gmail or Jamboard: The meeting organizer is the person who launches the meeting or generates the code.
Improve customer service
Provide store associates with the tools they need to best serve customers from the store floor. Whether answering customer questions or providing recommendations, store associates can use their phones or tablets to access product specifications, promotions, videos, and FAQs stored in Drive. If store associates need other expert opinions, they can reach out to their peers by posting a question in a Google Chat space.
Customer story
Design Within ReachAdd files to Drive
If you're using the latest Chrome Browser or Firefox, you can drag files or folders from your computer into a Drive folder. Or, you can click New File upload or Folder upload and choose the file or folder you want to upload.
Add files to a shared drive
Requires at least Contributor access
- On your computer, go to drive.google.com.
- At the left, click Shared drives and double-click one of your shared drives.
- At the top left, click New.
- Click the type of file or folder you want to create or upload from your computer.
Any files you add are owned by the team. If you leave the shared drive, your files remain.
- On your computer, open Google Calendar.
- In the top right, choose a view: Day, Week, Month, Year, Schedule, or 4 days.
Join a space from Chat
- Open Google Chat.
- At the top left, click Start a chat .
- Click Browse spaces. The spaces that you're directly invited to appear at the top of the list. To find a space, enter its name.
- To preview a space, point to the space name and click Preview. When you preview a space, you can read messages, but you can't participate in the conversation or get notifications.
- To join the space, in the preview, click Add or Join.
- To open the space, click Open.
Train your plant workers anytime, anywhere
Training workers across many locations, shifts, and products? It’s easy to create a self-service training portal. Just store all your product launch videos, marketing campaigns, promotions, plant return policies, and safety procedures in Drive, then embed these stored files in Sites. If you need live training, conduct a virtual class across the globe with Meet to save time and travel costs. You can even record the training to make it available later.
Customer story
Roche GroupAdd files to Drive
On your computer, you can upload from drive.google.com or your desktop. You can upload files into private or shared folders.
- On your computer, go to drive.google.com.
- At the top left, click New File Upload or Folder Upload.
- Choose the file or folder you want to upload.
Add files to a shared drive
Requires at least Contributor access
- On your computer, go to drive.google.com.
- At the left, click Shared drives and double-click one of your shared drives.
- At the top left, click New.
- Click the type of file or folder you want to create or upload from your computer.
Any files you add are owned by the team. If you leave the shared drive, your files remain.
Create a site
-
Choose an option:
- From the Sites homepage, at the top, click Blank, or to choose a template, click Template gallery and select a template.
- From Google Drive, click New MoreGoogle Sites.
- At the top left, enter a document name for your site and press Enter.
Add Google files to a site
- On a computer, open a site in new Google Sites.
- At the right, click Insert.
- At the bottom of the menu, select the type of file you want to add, e.g. Docs, Slides, Sheets, Forms, or Charts.
- Choose a file Insert.
- To publish your changes, at the top right, click Publish.
Record a video meeting
- On your computer, in Google Meet, click Start or Join.
- At the bottom right, click Activities Recording.
- To record the meeting captions, select a language.
- In some cases, if the recording is played on Google Drive, the recording file might be ready a few hours before the captions are available.
- Click Start recording.
- In the pop-up screen, click Start.
- Wait for the recording to start. Participants get a notification when the recording starts or stops.
-
Meetings can only be recorded for a total of 8 hours, then the recording stops automatically.
-
- To stop a recording, click Activities Recording Stop recording.
- In the pop-up screen, click Stop recording.
- Tip: The recording stops automatically when everyone leaves the meeting.
An email with the recording link is sent to the meeting organizer and the person who started the recording.
The recording is saved to the meeting organizer’s My Drive > Meet Recordings folder.
For meetings created through:
- Google Calendar: The meeting organizer is the person who creates the meeting event on Google Calendar.
- The Google Meet homepage or another product such as Gmail or Jamboard: The meeting organizer is the person who launches the meeting or generates the code.
Manage store operation processes online
Streamline your business processes by moving all your operations and processes online. With Google Forms, you can create electronic forms for product recalls, time off requests, supply orders, acknowledgements of company policies, and more—in just minutes. These forms are easy to update and can be accessed from kiosks, computers, or mobile devices.
Customer story
CelioCreate a form
- Go to forms.google.com.
- Click Blank form .
- Name your untitled form.
Centralize key assets
Keep all internal news, executive blog posts, project schedules, product documents, local and store-wide promotions, online forms, training content, and more in a single Sites website. Now your organization has a one-stop destination for all important information, which any employee (or just a select group) can access anytime.
Create a site
-
Choose an option:
- From the Sites homepage, at the top, click Blank, or to choose a template, click Template gallery and select a template.
- From Google Drive, click New MoreGoogle Sites.
- At the top left, enter a document name for your site and press Enter.
Add a page to your site
- On a computer, open a site in new Google Sites.
- At the right, click Pages.
- At the bottom right, hover over Add .
- Click New page .
- Enter the page name.
- Click Done.
- To publish your changes, at the top right, click Publish.
Add Google files to a site
- On a computer, open a site in new Google Sites.
- At the right, click Insert.
- At the bottom of the menu, select the type of file you want to add, e.g. Docs, Slides, Sheets, Forms, or Charts.
- Choose a file Insert.
- To publish your changes, at the top right, click Publish.
Recruit and onboard store employees quickly
When retailers experience high employee turnover, shortening the recruiting and onboarding process improves the bottom line. After interested candidates submit their information through Forms, you can conduct interviews with your top choices from anywhere in the world with Meet. Let Gemini in Meet take notes for you so you can focus on the interview. Then, streamline the onboarding process with a Sites website containing new employee checklists and onboarding tasks.
Create a form
- Go to forms.google.com.
- Click Blank form .
- Name your untitled form.
Start a video meeting
- Go to Google Meet.
- Click New Meeting.
- Select an option:
- Create a meeting for later:
- To share the meeting details for a future meeting, copy the meeting link and share with participants.
- To directly start the meeting with this link, paste the link into a browser; or enter the link into the “Enter a code or link” field click Join.
- Start an instant meeting: Create a new meeting and join the meeting directly.
- Schedule in Google Calendar: To schedule a meeting, you’re directed to Google Calendar.
- Create a meeting for later:
Tip: Google Workspace Essentials users can't schedule a meeting in Google Calendar.
Create a site
-
Choose an option:
- From the Sites homepage, at the top, click Blank, or to choose a template, click Template gallery and select a template.
- From Google Drive, click New MoreGoogle Sites.
- At the top left, enter a document name for your site and press Enter.
Add Google files to a site
- On a computer, open a site in new Google Sites.
- At the right, click Insert.
- At the bottom of the menu, select the type of file you want to add, e.g. Docs, Slides, Sheets, Forms, or Charts.
- Choose a file Insert.
- To publish your changes, at the top right, click Publish.
Use "take notes for me"
You can use this feature only if your organization supports it. For help, contact your administrator.
- On a computer, open meet.google.com.
- Select a meeting.
- At the top right of your screen, click Take notes with Gemini .
- Click Start taking notes.
- Meeting notes are added to a new doc and shared with people on the calendar invite that are within your organization.
- Manually refresh “Summary so far.”
- Stop and restart taking notes: All meeting participants internal to the organization can stop taking notes at any time. You can ensure that any confidential or sensitive discussions aren't part of the meeting summary.
- When host controls are enabled for the meeting, only the host and co-hosts can start and stop taking notes.
Bring products to market faster
Collaborate and share product designs, mock-ups, quality guidelines, and Key Performance Indicators (KPIs) in a secure workspace using Drive or shared drives. Manage activities with a shared task list in Sheets or a shared team Calendar. Hold live video meetings with your suppliers in Meet to improve communications and reduce cycle time. For quick responses and feedback, send chat messages to your team using Google Chat.
Customer story
OVSAdd files to Drive
If you're using the latest Chrome Browser or Firefox, you can drag files or folders from your computer into a Drive folder. Or, you can click New File upload or Folder upload and choose the file or folder you want to upload.
Add files to a shared drive
Requires at least Contributor access
- On your computer, go to drive.google.com.
- At the left, click Shared drives and double-click one of your shared drives.
- At the top left, click New.
- Click the type of file or folder you want to create or upload from your computer.
Any files you add are owned by the team. If you leave the shared drive, your files remain.
Create a project plan
- In Google Drive, click NewGoogle SheetsBlank spreadsheet.
- Click Untitled spreadsheet and enter a title for your project plan.
- Add columns. For example, you might add columns for tasks, task owners, due dates, status, and comments.
- Add content to track the tasks in your project.
Create a team calendar
You can only create new calendars from a browser and not from the Google Calendar app. Once the calendar is created, you can find it on your browser and in the app.
- On your computer, open Google Calendar.
- On the left, next to "Other calendars," click Add other calendars Create new calendar.
- Add a name and description for your calendar.
- Click Create calendar.
- If you want to share your calendar, click on it in the left bar, then select Share with specific people.
Start a video meeting
- Go to Google Meet.
- Click New Meeting.
- Select an option:
- Create a meeting for later:
- To share the meeting details for a future meeting, copy the meeting link and share with participants.
- To directly start the meeting with this link, paste the link into a browser; or enter the link into the “Enter a code or link” field click Join.
- Start an instant meeting: Create a new meeting and join the meeting directly.
- Schedule in Google Calendar: To schedule a meeting, you’re directed to Google Calendar.
- Create a meeting for later:
Tip: Google Workspace Essentials users can't schedule a meeting in Google Calendar.
Join a space from Chat
- Open Google Chat.
- At the top left, click Start a chat .
- Click Browse spaces. The spaces that you're directly invited to appear at the top of the list. To find a space, enter its name.
- To preview a space, point to the space name and click Preview. When you preview a space, you can read messages, but you can't participate in the conversation or get notifications.
- To join the space, in the preview, click Add or Join.
- To open the space, click Open.
Manage and track store construction projects
Stores are constantly changing their physical footprint; whether you’re opening a new store or rebuilding your space, coordinating every task with various internal departments and outside contractors is a challenge. Collaborate on task assignments and timelines in shared Sheets and Calendar. Different locations between teams isn’t an issue either—just hold virtual meetings anytime, anywhere with Meet.
Customer story
Tory BurchCreate a project plan
- In Google Drive, click NewGoogle SheetsBlank spreadsheet.
- Click Untitled spreadsheet and enter a title for your project plan.
- Add columns. For example, you might add columns for tasks, task owners, due dates, status, and comments.
- Add content to track the tasks in your project.
Create a team calendar
You can only create new calendars from a browser and not from the Google Calendar app. Once the calendar is created, you can find it on your browser and in the app.
- On your computer, open Google Calendar.
- On the left, next to "Other calendars," click Add other calendars Create new calendar.
- Add a name and description for your calendar.
- Click Create calendar.
- If you want to share your calendar, click on it in the left bar, then select Share with specific people.
Start a video meeting
- Go to Google Meet.
- Click New Meeting.
- Select an option:
- Create a meeting for later:
- To share the meeting details for a future meeting, copy the meeting link and share with participants.
- To directly start the meeting with this link, paste the link into a browser; or enter the link into the “Enter a code or link” field click Join.
- Start an instant meeting: Create a new meeting and join the meeting directly.
- Schedule in Google Calendar: To schedule a meeting, you’re directed to Google Calendar.
- Create a meeting for later:
Tip: Google Workspace Essentials users can't schedule a meeting in Google Calendar.
Use generative AI at work
If your organization supports it, you can use the artificial intelligence add-on, Gemini for Google Workspace. Use Gemini directly in Google Workspace apps like Docs, Sheets, Slides, Meet, Vids, and Gmail, to help you write, visualize, organize, and connect. You can also use Gemini as a standalone experience at gemini.google.com.
Learn how
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