When you conduct a scan of your Box data, you have the option of generating all or some of these reports. Learn more about how to create a scan.
Once the scan is complete, you can view the scan summary and download the reports. For details, see Analyze your scan.
Click below to learn more about each report.
Box reports you can generate
Permissions by userProvides a total count of permissions for each user.
| Field name | Description |
|---|---|
| User's email address | |
| Total | Number of permissions owned by the user |
Provides information about the level of hierarchy and location of each scanned folder and the strings required to map deeply nested folders to a specified location in a folder hierarchy.
How to modify
- Minimum depth—The minimum depth for an item to be included in the report.
- Maximum depth—The maximum depth for an item to be included in the report. If you specify 0 (the default), all folders below the minimum depth are included.
- Check the Enumerate children box to show the number of items within each folder.
| Field name | Description |
|---|---|
| Depth | Level of hierarchy of each specified location |
| Path | Path to the location of the object |
| User | Name of the user account |
| Child Box folders | Number of folders located under the object |
| Child Box files | Number of files located under the object |
| Child Box notes | Number of notes located under the object |
| Child Box collaborations | Number of collaborations located under the object |
| Child Box collaboration set | Number of collaboration sets under the object (the number of descendant objects that can be shared) |
| Total children | Total number of child objects under the object |
| Total size (bytes) | Total size of all files under the object, in bytes |
| Total size | Total size of all files under the object |
Gives information on the hierarchical depth of folders and the permissions held by objects within the folders.
There are limits to the amount and type of data you can migrate to shared drives. Use the information in this report to help you assess whether the folders are good candidates for migration to shared drives or whether you should reorganize the data to avoid potential migration issues. Go to Shared drive limits.
How to modify
Provide a value for:
- Minimum object count—Minimum number of objects (folders and files) inside the folder (default value is 100). The scan excludes folders containing fewer than the specified number.
- Minimum shared with—Minimum number of users that have access to the root folder (default value is 5). The scan excludes folders that are shared with fewer users than the number specified.
- % allowed with restricted permissions—Percentage of the content of a folder that is permitted to have restricted permissions (default is 1%). The scan excludes folders that have a higher percentage of restricted permissions. Go to Restricted permissions.
Note: The report only includes scanned items that meet all of the conditions above.
| Field name | Description |
|---|---|
| Name | Folder name |
| Owner | Owner of the folder |
| Total | Total number of objects (folders and files) in the folder and in its hierarchy, including in its subfolders |
| Folder depth | Level of hierarchy of each object |
| Shared with count | How many users or groups the folder is shared with |
| Path | Folder path to the location of the object |
| ID | Unique identifier of the folder |
| Total folders | Number of folders within the folder |
| Total files | Count of all files (not folders) in all folders and subfolders under the candidate (doesn’t discriminate by permissions) |
Lists the Box Notes.
Note: Google Workspace Migrate doesn’t support Box Notes migration.
| Field name | Description |
|---|---|
| User | User's email address |
| ID | Unique identifier of the note |
| Title | Title of the note |
| Path | Path of the note |
| Link | URL of the note |
Identifies any failures such as a failure to connect to a particular user account.
| Field name | Description |
|---|---|
| Source | Source environment |
| Title | Title of the error |
| Location | Location of the failed object |
| Type | Type of object |
| Message | Error message associated with the failure |
Lists the users that have permissions for the specified files or folders.
How to modify
- Report folder information—Includes folder information in the report.
- Report file information—Includes file information in the report.
| Field name | Description |
|---|---|
| User | User's email address |
| ID | Unique identifier of the object |
| Path | Path to the object |
| Title | Title of the object |
| Total | Number of users who have permissions over the object |
Lists the total number of Box objects to be migrated for each user.
| Field name | Description |
|---|---|
| User | User's email address |
| Box folders | Number of Box folders owned by the user |
| Box files | Number of Box files owned by the user |
| Box collaborations | Number of Box collaborations owned by the user |
| Total | Total number of Box objects owned by the user |
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