When you conduct a scan of your file share data, you have the option of generating all or some of these reports. Learn more about how to create a scan.
When the scan is complete, you can view the scan summary and download the reports. For details, see Analyze your scan.
Click below to learn more about each report.
File share reports you can generate
Shared drives candidate reportGives information on the hierarchical depth of folders and the permissions held by objects within the folders.
There are limits to the amount and type of data you can migrate to shared drives. Use the information in this report to help you assess whether the folders are good candidates for migration to shared drives or whether you should reorganize the data to avoid potential migration issues. Go to Shared drive limits.
How to modify
Provide a value for:
- Minimum object count—Minimum number of objects (folders and files) inside the folder (default value is 100). The scan excludes folders containing fewer than the specified number.
- Minimum shared with—Minimum number of users that have access to the root folder (default value is 5). The scan excludes folders that are shared with fewer users than the number specified.
- % allowed with restricted permissions—Percentage of the content of a folder that is permitted to have restricted permissions (default is 1%). The scan excludes folders that have a higher percentage of restricted permissions. Go to Restricted permissions.
Note: The report only includes scanned items that meet all of the conditions above.
| Field name | Description |
|---|---|
| Name | Folder name |
| Total | Total number of objects (folders and files) in the folder and in its hierarchy, including in its subfolders |
| Folder depth | Level of hierarchy of each object |
| Shared with count | How many users or groups the folder is shared with |
| Path | Folder path to the location of the object |
| Total folders | Number of folders within the folder |
| Folders with restricted permissions | Number of folders within the folder that have restricted permissions |
| % folders with restricted permissions | Percentage of folders within the folder that have restricted permissions |
| Total files | Count of all files (not folders) in all folders and subfolders under the candidate (doesn’t discriminate by permissions) |
| Files with restricted permissions | Number of files within the folder that have restricted permissions |
| % files with restricted permissions | Percentage of files within the folder that have restricted permissions |
| Total objects with restricted permissions | Total number of files and folders within the folder that have restricted permissions |
| % total objects with restricted permissions | Percentage of files and folders within the folder that have restricted permissions |
Provides information about the level of hierarchy of each scanned folder and subfolder and the total data volume for each object.
How to modify
- Minimum depth—The minimum depth for an item to be included in the report.
- Maximum depth—The maximum depth for an item to be included in the report. If you specify 0 (the default), all folders below the minimum depth are included.
- Check the Enumerate children box to show the number of items within each folder.
| Field name | Description |
|---|---|
| Depth | Level of hierarchy of each specified location |
| Path | Path to the location of the object |
| Child folders | Number of folders located under the object |
| Child files | Number of files located under the object |
| Child permission sets |
Number of permission-verification checks for a child object Go to Permission set. |
| Child permissions |
Number of permissions for the child object |
| Total children | Sum of all child objects—folders, files, and permission sets |
| Total size (bytes) | Total size of all files under the object, in bytes |
| Total size | Total size of all files under the object |
Provides information about the total number of files in the scan and the name, folder path, and size of the files. You can also see the last-modified and last-accessed information for each file.
How to modify
- Last modified before—Enter a date to exclude data modified after that date.
| Field name | Description |
|---|---|
| Parent folder path | Folder where the object is located |
| File name | File name |
| Last modified | Most recent modification record for the file |
| Last accessed | Most recent access record for the file |
| Size (bytes) | Size of the file, in bytes |
| Size | Size of the file |
Provides a summary of the total number of folders, files, and permissions.
| Field name | Description |
|---|---|
| Type | Type of object |
| File extension | File extension of the object |
| Count | Number of objects |
Provides the number of objects that each user or group has permissions for.
| Field name | Description |
|---|---|
| Name | Username of the user or group |
| Count | Number of permissions for the user or group |
Lists the users that have permissions for the specified files or folders.
How to modify
- Report folder information—Includes folder information in the report.
- Report file information—Includes file information in the report.
| Field name | Description |
|---|---|
| Path | Path to the object |
| Type | Type of object |
| Count | Number of users who have permissions over the object |
| Users with permissions | List of users who have permissions over the object and the type of permission |
| Inherited | Whether users have inherited the permissions from the parent folder (true or false) |
Identifies any failures such as a failure to connect to a particular user account.
| Field name | Description |
|---|---|
| Source | Source environment |
| Title | Title of the error |
| Location | Location of the failed object |
| Type | Type of object |
| Message | Error message associated with the failure |