You can follow the percentage of Google Workspace users who collaborate with Docs, Sheets, and Slides.
View the data
- From the Work Insights dashboard, on the left, click Collaboration.
- Find the chart titled “How are users collaborating on Docs, Sheets, and Slides?”
- In team filter at the upper-right corner of the page, select a team. For details, see Filter Work Insights data by team.
- (Optional) In the time filter at upper-right corner of the page, select a different time range.
- (Optional) To view usage on a particular day, move your pointer over the chart to pinpoint a date and its associated activity.
- (Optional) To view data for specific activities in apps, check or uncheck the activity boxes in the chart's legend.
Tip: For more information on navigating charts, see Navigate Work Insights.
What the chart means
This chart helps you understand how employees collaborate using Docs, Sheets, and Slides. When transitioning from an on-premise solution to a cloud solution, it's important to not only adopt new apps, but to also understand the communication process in your organization. For example, are employees continuing to communicate with just email, or have they become comfortable collaborating with comments and ideas within the same Google Workspace file? The chart indicates how many users are collaborating with Google Workspace apps.
Depending on the time range you’ve set, the chart can help reveal whether users are simply viewing shared files, or are actively collaborating with shared files.
How the data is calculated
The number of users editing, commenting on, or viewing files is divided by the number of users who have access to Google Workspace.
Use the data
| Assessment | Action |
|---|---|
| Use the team filter to help identify specific teams that might not be collaborating with Docs, Sheets, and Slides. | Encourage those teams to learn how to collaborate with shared documents. |
| Assess the trends over time to gauge an increase or decrease in collaboration. | See What are the collaboration trends? to view the number of files viewed, edited, and commented. |
| Determine if low engagement with Docs, Sheets, and Slides has continued over time. | Consider providing training courses to demonstrate the advantages of using Google Workspace over on-premise or legacy apps. |
| Determine whether Google Workspace users are actively working with Docs, Sheets, and Slides for work collaboration. | Consider sending a user survey to help understand low or high usage for work collaboration. |