What is the meeting load per user?

You can follow the average number of meetings per day and time spent in meetings per day for users in your organization. 

View the data

  1. From the Work Insights dashboard, on the left, click Work patterns.
  2. Find the chart titled “What is the meeting load per user?”
  3. In team filter at the upper-right corner of the page, select a team. For details, see Filter Work Insights data by team.
  4. (Optional) In the time filter at upper-right corner of the page, select a different time range.
  5. (Optional) To pinpoint a date and its associated meeting data, move your pointer over either graph.

Tip: For more information on navigating charts, see Navigate Work Insights.

What the chart means

While meetings can be a valuable tool in an office environment, too many meetings can often hamper work productivity.

This chart provides an overview of the average number of meetings attended by a user per day, and the time the user spent in those meetings. This can help give you an understanding of how much time in a workday a typical user spends in meetings.

Are all meetings included?

  • Remember that weekends are included within the work week average. This might lower your average if your focus is on meetings within a 5- or 6-day work week.
  • Meetings that are declined, last more than 23 hours, or have only one attendee are excluded.
  • Meetings that have no response by invitees are included.
  • If a meeting time straddles two consecutive days, the entire time is counted only on the day the meeting begins.

How the data is calculated

  • For the number of meetings, the number attended per day is divided by the number of users who have access to Google Workspace.
  • For meeting time, the time spent within a day is divided by the number of users who have access to Google Workspace.

View details

To compare data across different teams and to establish a benchmark with organization-wide data, click View Details.

Meeting load tab

Details of this chart show range and median distribution, in addition to the average. Although the average can sometimes be skewed by outliers, the median is less affected. The distribution also helps you identify the range of meetings employees attended. The range is the 10th percentile to 90th percentile, where the 90th percentile means 90% of employees have meetings less than that value.

For details on how you can further analyze this data with factors such as job role, location, or managerial status, see Understand users' meeting load.

Other chart tabs

Use the data

Assessment Action
Determine if the trend data for meetings is indicating an overload for users.

Consider sending a survey users to help you understand possible reasons why some users might have heavy meeting loads. See What are the user meeting trends? 

Identify team meeting patterns. Decide whether it's necessary to increase or decrease meeting loads.
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