Add Vault to G Suite Basic or G Suite for Nonprofits

If your organization has G Suite Basic, you can purchase Vault licenses for your users, starting with a 30-day free trial. After you assign Vault licenses to accounts, you can retain, search, hold, and export the account’s Google data. If you upgrade to G Suite Business, G Suite Enterprise, G Suite for Education, or G Suite Enterprise for Education, then all accounts in your organization are automatically assigned a Vault license. Compare editions

If your organization has G Suite for Nonprofits, you can upgrade to G Suite Business for Nonprofits or G Suite Enterprise for Nonprofits at a discount, and all accounts in your organization are automatically assigned a Vault license. Learn more

Important information about Vault licenses

After 30 days of nonpayment, Vault licenses are terminated. As a result, retention rules aren't enforced and affected data is lost, with no recovery options. Work with your G Suite administrator to ensure that user licenses stay active.
  • Missed payments, invalid credit cards, or similar billing issues can cause your organization to lose its Vault licenses.
  • G Suite data isn't retained until you assign Vault licenses to user accounts (for add-on licenses) and set retention rules. Learn more
  • If your G Suite administrator deletes a user, all data associated with the user's account is deleted, including data held or retained by Vault. To keep a user's data available to Vault after they leave your organization, assign them an Archived User (AU) license. For more information, see Manage former employees and their data. Alternatively, you can suspend their account to preserve data and disable services, but a suspended account is billed the same as an active account.

Buy Vault

  1. Buy Vault based on how you bought G Suite:
    G Suite Edition Buy Vault
    G Suite Basic,
    purchased online

    Follow the steps to add Vault online

    G Suite Basic,
    purchased from reseller
    Contact your reseller
    G Suite Basic,
    purchased through Google
    Contact your Google account manager or sales representative
    G Suite for Nonprofits Upgrade your G Suite for Nonprofits edition. Learn how
  2. Set up Vault for your organization. Follow the steps in Get started: Vault administrators.
  3. If you decide to upgrade your G Suite subscription to an edition that automatically licenses all users, make sure you don't accidentally delete data you want to retain. Review About upgrading to G Suite Business or G Suite Enterprise.

Add Vault to G Suite Basic online

If you're a G Suite Basic customer and you originally purchased G Suite online, you can add Vault from your G Suite Admin console. You'll start with a 30-day free trial.

  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console Home page, go to Appsand thenG Suite.
  3. At the top right, click Add Services.

    Find the Add Services link at the top right

  4. Locate Google Vault and click Add It Now.
  5. Follow the on-screen instructions to add the service to your organization's Google Account.
  6. Set up Vault for your organization. Follow the steps in Get started: Vault administrators.
  7. If you decide to upgrade your G Suite subscription to an edition that automatically licenses all users, make sure you don't accidentally delete data you want to retain. Review About upgrading to G Suite Business or G Suite Enterprise.
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