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Share files

You can share documents, translation memories, and glossaries with other users. 

When you share a file with someone, you can choose whether they’re an owner or collaborator.

Share a document
  1. Go to Translator Toolkit.
  2. On the translations list page, check the box next to the document you want to share.  Click the share icon  > Share with friends.
    Or if your document is open in the Translation editor, click File > Invite people.
  3. Enter the email address you'd like to add.
  4. Select the type of access you want to give each person: Owner, can edit, can comment, or can read. Note: Owners can share or delete the document.
  5. In the "Subject" and "Message" fields, you can either type a message and click Send invitations, or click Skip sending invitations.
Share a translation memory

When you share a translation memory (TM) with others, they can use the translations stored in that TM. The group’s translations will also be saved to the shared TM.

  1. Go to Translator Toolkit.
  2. On the left side, click the Tools arrow > Translation memories.
  3. Check the box next to the TM you want to share.
  4. Click the share icon .
  5. Enter the email addresses you want to add.
  6. Select the type of access you want to give each person: Owner or Collaborator. Note: Owners can share or delete the TM.
  7. In the "Subject" and "Message" fields, you can either type a message and click Send invitations, or click Skip sending invitations.

Note: A translation memory is also available to those who share documents that use the translation memory.

Share a glossary

You may want to share a glossary if you're working on a group translation project and want consistent terminology. 

  1. Go to Translator Toolkit.
  2. On the left side, click the Tools arrow Glossaries.
  3. Go to your glossary list.
  4. Check the box next to the glossary you want to share.
  5. Click the share icon .
  6. Enter the email addresses you want to add.
  7. Select the type of access you want to give each person: Owner or Collaborator. Note: Owners can share or delete the glossary.
  8. In the "Subject" and "Message" fields, you can either type a message and click Send invitations, or click Skip sending invitations.

Note: A glossary is also available to those who share documents that use the glossary.

Unshare files or change sharing settings

You can remove someone’s access to a document, translation memory, or glossary you’ve shared.

Or you can adjust the sharing settings. For example, if you shared a document, you can change a person’s access from “can read” to “can edit.” 

Documents
  1. Go to Translator Toolkit.
  2. On the translations list page, check the box next to the document you want to unshare. Then, click the share icon  > Share with friends.
    Or if your document is open in the Translation editor, click File > Invite people.
  3. Click the People with access tab.
  4. To the right of the email addresses, you can change the sharing settings. Or to remove someone, click the delete icon .
  5. In the "Subject" and "Message" fields, you can either type a message and click Send invitations, or click Skip sending invitations.
Translation memories
  1. Go to Translator Toolkit.
  2. On the left side, click the Tools arrow  > Translation memories.
  3. Check the box next to the translation memory you want to unshare. Then, click the share icon Share with friends.​
  4. Click the People with access tab.
  5. To the right of the email addresses, you can change the sharing settings. Or to remove someone, click the delete icon .
  6. In the "Subject" and "Message" fields, you can either type a message and click Send invitations, or click Skip sending invitations.

Note: You may have to wait a couple hours for Translator Toolkit to remove all translation memory content from the translation search index.

Glossaries
  1. Go to Translator Toolkit.
  2. On the left side, click the Tools arrow  > Glossaries.
  3. Check the box next to the glossary you want to unshare. Then, click the share icon Share with friends.
  4. Click the People with access tab.
  5. To the right of the email addresses, you can change the sharing settings. Or to remove someone, click the delete icon .
  6. In the "Subject" and "Message" fields, you can either type a message and click Send invitations, or click Skip sending invitations.

Note: You may have to wait a couple hours for Translator Toolkit to remove all glossary content from the glossary search index. 

 

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