Owners and collaborators

Owners can

  • Edit translations, translation memories, and glossaries and invite more collaborators.
  • Search translation memories and glossaries.
  • Delete translations, translation memories, and glossaries and thereby remove access for collaborators.
    Please note: To fully delete a translation and remove access to it, you must delete it and then Empty Trash.

Collaborators can

  • Edit translations, translation memories, and glossaries.
  • Search translation memories and glossaries.
  • Export a copy of the translation to their local hard drive.

Access with Google Accounts

Translations and glossaries

Users who are not explicitly assigned as collaborators on a translation or glossary cannot view or edit the translation.

Translation memories

Unless the translation memory is explicitly shared with everyone, users who are not explicitly assigned as collaborators cannot search the translation memory.

Adding (and removing) collaborators

Google Translator Toolkit lets multiple users in different locations to collaborate simultaneously on the same translation. For example, when Christian in New York enters something into his translation, Sussu in Helsinki can see the changes in real time and respond to them immediately. Instead of having to compare and consolidate their individual files, both translators edit a single document. Plus, editing is possible from any computer with Internet access.

In addition, Google Translator Toolkit lets advanced users share translation memories and glossaries. For example, when Kohei in Tokyo adds an entry into a translation memory shared with Keiko in Honolulu, Keiko can benefit from Kohei's translations as soon as Kohei completes his translations.

Sharing Translations

You can share your translation from the translation list or edit page:

  1. Click the Share from the list view or Share > Invite people... drop-down from the edit page.
  2. Enter the email addresses you'd like to add.
  3. Either type an invitation and click Send, or, to skip sending an invitation, click Skip sending invitations.

Sharing translation memories and glossaries

You can share your translation from the translation memory or glossary list view:

  1. Click Share.
  2. Enter the email addresses that you'd like to add.
  3. Either type an invitation and click Send, or, to skip sending an invitation, click Skip sending invitations.

Need to remove someone's access?

Translations, translation memories, and glossaries

  1. Sign in to Google Translator Toolkit and select the translation, translation memory, or glossary.
  2. Click Share.
  3. Click Invite people.
  4. In the 'People with access' section, click the X to the right of the name you'd like to remove and select remove. If you don't see this option, you don't have the authority to remove collaborators. After clicking the X, the collaborator you wish to remove will no longer have access to this translation, translation memory, or glossary.