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Grant access to your edition

 This Help Center article explains how to give people access to your Google News edition in Producer.

Grant access

If you want to allow other people to edit your edition, you can give them access as Managers or Designers of the edition. They must have a Google Account and you should add them using the email address of that Google Account. You’re responsible for the actions or non-actions of all managers of the edition.

Which email address should managers and designers use to access Google News Producer?

It isn't necessary to use a Gmail account. In fact, for people who will be managing an edition in a professional capacity, we recommend that they do not set up access with a personal Gmail Account.

Instead, they can set up a Google Account with an existing email address (such as a work email address). This makes it easy for the News team to contact them at a business email address that they're monitoring.


Having trouble signing in to Producer with a Google Apps for Work account?

Contact the administrator of your company's Google Apps for Work account. Ask them to enable the "Google Books" service for your account in the Google Admin console.

To grant access, follow these steps:
  1. Sign in to Producer and click Grant access.
  2. Select a role under Choose who can administer this edition and enter an email address.
  3. Click Update.

Access levels

Designers can access the following areas in Google News Producer:

  • Edition settings
  • Sections
  • Manage articles
  • Media library

Managers have access to all areas of Google News Producer.

Add a new access group

If you have a list of email addresses for users with Google Accounts who should be able to view a section, create a new access group and add them to it. Then, you can give the group access to view a particular section.

Once you've created an access group, you can add new members or remove existing ones.

To create an access group, follow these steps:

  1. Sign in to Producer and click Grant access.
  2. Click Add a new access group under More advanced.
  3. Enter a name, description, and the email addresses of the users who should belong to the group.
  4. Click Update.

Set access for individual sections

Later, you’ll learn how to create a section. You can control who can view specific sections. The default is set to Anyone, which makes the section publicly viewable.

If you want to restrict access, you can change who can view it by either selecting Managers or creating a new access group. This may be useful if you’re testing a new section that you're not yet ready to launch, or if you have a seasonal section that you'd like to hide for the time being.

To create a group, follow these steps:

  1. Sign in to Producer and click Grant access.
  2. Select a section under Set access for individual sections.
  3. Check the box for any group you want to have access to your section.
  4. Click Update.
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