About managing orders in Merchant Center

US + France

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Once a customer places an order, it will be available for you to view and edit under the Orders page in Google Merchant Center. When the order is ready, the status of your order will change to “pending shipment”, “shipped”, or “delivered”. You need to be added as an Order manager (Order manager status is automatically given to account admins).

Important

You may see "Wait, don't ship yet" in transaction details on the PayPal user interface after you get an order. Please disregard this message. You should continue to ship orders within 3 days of your handling time. Buyers are not charged until their orders ship.
Keep in mind: If you expect a high volume of orders and use a separate third-party solution for managing your inventory or orders, you may consider using order feeds, using Google's Orders API, or working with one of our partners.

Choose the country where you use Buy on Google.

View orders

The "Orders" page shows you three filtering tiles to quickly view orders that need your attention: 

  • Due today: All active orders that require immediate action to prevent a Retailer Standards defect and items that are overdue. These orders need your immediate attention to preserve the customer experience.
  • Pending shipment: Active orders that need to be marked as shipped with valid tracking details at some point in the future.
  • Pending delivery: Active orders that are pending delivery. Depending on the carrier used, most order statuses are updated automatically within 2 business days of actual delivery scan by the carrier.

When you click Orders on the navigation menu, you'll land on the “Due today” page by default. To view all orders, toggle the default tile off to remove the applied filter. 

You can also filter the orders by date, status, or alert type. To do so, click the filter icon Filter dropdown icon above the table, then select "Order date, "Order status," or "Alert type." You can also search any order by its Google order ID or Merchant order ID by clicking the search icon Search icon in the top right portion of the page.

You may download a CSV file of orders listed on the interface with the download button above the table.

Order alerts

Alerts help you identify what action is needed for a particular order to preserve the shopper experience. Use the “Action“ column within the Orders page to determine what action should be taken to avoid a Retailer Standards defect.
Alert type Description Actions

Pending Shipment

Item is not “Marked as shipped” within 8 hours of the “ship by” time.

Click Mark as shipped to update the status of the item to “Marked as shipped”.

Missing Tracking

Item is “Marked as shipped” but doesn’t have an uploaded tracking number within 8 hours of the “ship by” time.

Click Upload tracking to update the tracking number for the item.

Invalid Tracking

Item is “Marked as shipped” but has invalid tracking number (such as invalid carrier name) within 8 hours of the original “arrives by” time.

Click Fix tracking to change the tracking number for the item.

Multiple

If different items in order have different defects

Click Expand to show which items are flagged and what actions to take per item.

Resolve alerts before the original “delivery by” time to avoid negatively affecting your Retailer Standards rating.

Note: Items can only have one active alert at a time. 

Order statuses

  • In progress: These orders are still being verified, and may also be within the 30-minute grace period in which customers may cancel their orders. You should not fulfill orders while they are in the ‘in-progress’ state.

Requires action:

  • Pending shipment: Orders that need to be addressed. All items of an order should be updated as shipped within the number of handling days that you provide to Shopping Actions. You can also mark an item as canceled if it cannot be shipped due to blocking reasons such as no inventory.

    It can take more than 30 minutes for an order to progress from "in progress" to "pending shipment". An order in the "in progress" state may still be canceled by the customer or by Google, so it's important not to ship orders until their status has changed to “pending shipment”. Note that you are responsible for the cost of an item when a canceled item has been shipped to the customer.

  • Partially shipped: Some items in the order have been updated as shipped, but other items still need to be marked as shipped.

Processed orders:

  • Shipped: Orders that have been updated as shipped by the merchant.
  • Partially shipped: Orders that have been updated as partially shipped by the merchant.
  • Delivered: Orders that have been updated as fully delivered by the merchant.
  • Partially delivered: Orders that have been updated as partially delivered.
  • Returned: Orders that have been updated as fully returned.
  • Partially returned: Orders that have been updated as partially returned.
  • Canceled: Orders that were either (1) canceled directly by the customer while they were in "In progress" state, (2) marked as canceled by the merchant, or (3) cancelled automatically because items were not marked as shipped within 3 days of merchant committed handling time

Manage orders

To view additional details about the customer and order, click the Google order ID. You'll land on the Order details page, which contains:

  • Product information
  • Order, shipping, and delivery dates
  • Pricing details, including product cost, shipping cost and type, and tax cost
  • Previously applied refunds
  • Shipment and payment details

You can click the arrow to expand shipment details.

The Order details page can be used to complete actions on orders. Depending on the order status, you can make specific updates to an order.

Create Merchant order ID (optional)

You may add the Merchant order ID that your system creates for the order. This is the same order number that is sent in your standard email communications to customers. The Merchant order ID can help your team locate an order and reconcile transactions, acting as a unique key between your internal systems and the Order details page.

Note: The Merchant order ID is different from the Google order ID that is created when a purchase is made on Google.

To update the Merchant order ID field, click the pencil icon . In the dialog that opens, enter your Merchant order ID, then click Save.

Update ship by and delivery by dates

If you expect that all or part of an order won’t be shipped on time, you should update the ship by and delivery by dates for the affected line items. If products aren't shipped within three days of your handling time, they may be canceled automatically. Google will respect the updated ship by and delivery by dates in the auto-cancellation process, and will inform the customer via email of the new delivery information for their products.

Note: Ship by and delivery by dates can only be updated using Google’s Orders API.

Mark products as shipped

Orders should be updated as shipped as soon as possible, within the number of handling days that you have provided.

To report orders as shipped, click Mark as shipped for each order from either the “Pending shipment” summary page or the Order details page. In the dialog that appears, indicate the number of products shipped, the carrier, and the tracking ID. Then, click Mark as shipped.

Keep in mind: The tracking ID for the order must be set correctly and provide end-to-end tracking, from the original handoff to the carrier until delivery to the customer. For collection point orders the tracking ID should be provided by the collection point network used.

When done, the order status will change to “shipped” (or “partially shipped” if there are products left to ship.)

Important information about reporting shipments:

  • Reporting shipment of all products in the order will signal Google to begin payment transfer to your company.
  • Orders that are not marked as shipped might be considered stale by Google and as a result will be canceled. If you ship orders out that have been canceled for this reason, you’ll be responsible for the cost of these orders. Google will not issue refunds to you for these orders.
Your due balance will be updated when every product in the order is marked as shipped. The actual payment transfer will happen after that. Learn more about Buy on Google payments to merchants

Mark products as delivered

Most orders are updated automatically within 2 business days of actual delivery scan by the carrier. Results may vary based on the carrier used, to mark an item as delivered, the order must first have "shipped" status. Once an order has been marked as shipped, a "Mark as delivered" button will appear in the "Shipments" section on the Order details page.

To mark a product as delivered, the order must first have "shipped" status. Once an order has been marked as shipped, a "Mark as delivered" button will appear in the "Shipments" section on the Order details page.

To mark a product as delivered click Mark as delivered. In the dialogue that appears, update the product and click Mark as delivered again.

Mark orders as canceled

If you want to cancel an order due to a customer’s request or due to an inability to fully or partially fulfill an order, you should report the order cancellation.

If you determine that an order cannot be fulfilled within the number of provided handling days or the product(s) is out of stock, report the product or order cancellation in the orders page. This will release the hold of funds from the customer’s payment method, and an automated email will be sent by Google informing the customer of the cancellation.

To report a canceled order, click the More Actions drop-down menu from the Order details page, then select "Cancel order". In the dialog that appears, select the quantity you would like to cancel, and indicate a reason for cancellation. Then, click Cancel order.

The potential reasons for cancellation that you can select from are:

  • Customer initiated cancellation
  • Invalid coupon
  • Malformed shipping address
  • Price error
  • Products unavailable
  • Shipping price error
  • Tax error
  • Undeliverable shipping address
  • Unsupported PO box addresses
  • Other

Once you select a reason for cancellation and click Cancel order, the customer’s payment authorization will be released.

Note: You cannot undo this action. Cancel history is tracked in the orders page for future reference and might impact your seller standards score.

Returns

You may manage returns in both the Orders page and the Returns page. Based on the action you need to perform, either the Orders page or Return page might be the right destination for you. If you need to:

  • Process (issue refunds or reject) a Google-facilitated return, we recommend that you use the Returns page.
  • Issue refund payments not associated with any Google-facilitated return (for example, product adjustments or undeliverable shipments), we recommend that you use the Orders page.

Accept a return

When a customer initiates a return, you can approve and process the refund payment corresponding to this return. In order to issue a return, the order status must be updated from “Shipped” to “Delivered”.

To mark a product as returned:

  1. From the order details page, click the More Actions drop-down menu.
  2. Select Accept return and issue refund.
  3. In the dialog that appears, enter a refund amount and a reason for return.
  4. Click Accept return and issue refund.

The refund reasons that you can select from are:

  • Buyer discretionary return
  • Undeliverable shipping address
  • Wrong product shipped
  • Product arrived damaged
  • Other

Once you click Accept return and issue refund, it will initiate the payment transfer to the customer.

Note: You cannot undo this action. Return and refund history is tracked in the orders page for future reference.
Reject a return

If you need to reject a return, you can indicate that you’re doing so in Merchant Center, which will generate an email letting the customer know you’ve rejected their return.

To reject a return:

  1. On the Order details page, click the More Actions drop-down menu
  2. Select Reject return.
  3. Check the boxes next to the products for which you’d like to reject returns.
  4. Select the reason for rejecting the return.
  5. Enter a description of the problem.
  6. Click Reject return.

The reasons for rejecting a product that you can select from are:

  • Damaged or Used
  • Missing Component
  • Not Eligible
  • Out of Return Window
  • Other

You can select any quantity of products to be rejected for the same reason at one time, as long as the rejected quantity reflects the shipped and delivered quantities.

Process a refund

When a customer requests a full or partial refund, Buy on Google customer support asks you to approve and process the refund payment.

To process refund payments that are not associated to any return:

  1. From the Order details page, click the More actions drop-down menu .
  2. Select Issue refund without return.
  3. In the dialog that appears, select a refund percentage or dollar amount, and a reason for refund.
  4. Click Issue refund without return.

The reasons for a refund that you can select from are:

  • Customer discretionary return
  • Customer initiated merchant cancellation
  • Delivered too late
  • Expired item
  • Invalid coupon
  • Malformed shipping address
  • Other
  • Product arrived damaged
  • Product not as described
  • Quality not as expected
  • Undeliverable shipping address
  • Unsupported PO box address
  • Wrong product shipped

Once you click Issue refund without return, it will initiate the payment transfer to the customer.

Note: You cannot undo this action. Refund history is tracked in the orders page for future reference.

Need help? Click hereto contact Buy on Google support.

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