Remotely manage meeting room devices

You can use the Google Admin console to remotely connect meeting room devices to meetings, disconnect them, and mute them.

Users in conference rooms can still control their devices, even for meetings that are managed remotely. In particular, only users in conference rooms can unmute the microphone, to help ensure their privacy.

Connect devices to a meeting

To connect devices to a meeting:

  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console Home page, go to Devices and then Google meeting room hardware.

    To see Devices, you might have to click More controls at the bottom.

  3. Choose an option:
  4. At the top right, select More More and then Connect to a Meeting.
    You might have to scroll to the top of the list to see this menu.
  5. Enter the meeting code or name and click Connect.

Disconnect devices from a meeting

When the meeting is over, or when a room is no longer required, you can disconnect the room from the meeting.

  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console Home page, go to Devices and then Google meeting room hardware.

    To see Devices, you might have to click More controls at the bottom.

  3. Choose an option:
  4. At the top right, select More More and then Disconnect from a Meeting.
    You might have to scroll to the top of the list to see this menu.

Mute the microphone

You can mute the microphone remotely, but only users in the meeting room can unmute.

To mute the microphone remotely:

  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console Home page, go to Devices and then Google meeting room hardware.

    To see Devices, you might have to click More controls at the bottom.

  3. Choose an option:
  4. At the top right, select More More and then Mute.
    You might have to scroll to the top of the list to see this menu.
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