Create a video meeting between different domains

To create a video meeting between a Google meeting room hardware device in your organization and a Google meeting room hardware device in a different organization, complete the following steps. This method requires that both organizations use G Suite and Google Calendar.

Organizations are defined by the domain name where the Google meeting room hardware devices are installed. The domain name is the unique name that appears after the @ sign in your company email address and after www. in your website address.

Create a video meeting between different domains

  1. Verify that the requirements are complete.
  2. Create a Google Calendar event that includes a Google meeting room hardware room and the email address for a user at the external organization.
    1. Add a Google meeting room hardware room.
      1. Click Rooms.
      2. Click the room name to add a meeting room
    2. Add the external user's email address (this is the G Suite user from the external domain name).  
      1. Click Guests.
      2. Enter the email address.
    3. Complete the other meeting settings (such as the meeting time and name), and click Save.
      For details, see Create a video meeting.
  3. When the user on the external G Suite domain receives the invitation, they must add their own Google meeting room hardware room to the event:
    1. Open the Google Calendar event and click Edit event
    2. Click Rooms and click the room name to add a Chromebox for meetings room.
    3. Click Save.

      The video meeting event will appear on the Chromebox for meetings monitors at both organizations at the scheduled time.  
  4. Use the remote control to select the meeting and join the video meeting.
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