How video calls work

With Google meeting room hardware, joining a video call is as simple as entering the meeting name using the remote control or tapping the touchscreen. If you have a G Suite account, you can schedule video calls using Google Calendar and collaborate using other G Suite services. Even if you don’t, you can still invite guests, share your computer screen, and more.

All you need is a domain name

You don't need a G Suite account to use Google meeting room hardware. All you need is to own your own domain name, as in When you purchase your device, we'll ask you to verify your domain. After that, you're ready to use your Chrome device.

Using a device

Start video calls between devices

To join an unscheduled meeting:

  • Hangouts Meet hardware—Use the Hangouts Meet touchscreen to enter the meeting name or code.
  • Chromebox for meetings—Enter the meeting name or code using the remote control.
  • Chromebase for meetings—Use the touchscreen to enter the meeting name or code.

For details, see Join an unscheduled meeting.

Invite users to join a video call

You can invite users in the following ways:

  • Internal guests with a G Suite account—Allow only users from your organization to join a video call.
  • External guests with a Google Account—Invite guests outside of your organization using Google Calendar or add them after the meeting starts.
  • External guests without a Google Account—Allow anyone to join using a link. 

For details, see Add guests to a Google meeting room hardware video call.

Present your screen

You can share your screen to present content during a video call. For example, you can share a presentation or look at figures in a spreadsheet. Learn more

Schedule video calls from Outlook

To schedule a call with other Microsoft® Outlook® users, use the Hangouts plug-in for Outlook. Organizations that don't have a G Suite account (and use Outlook) can use it as well. Learn more

Do more with a G Suite account

If you have a G Suite account, you can:

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