Add people to a video meeting

In Hangouts Meet, you can add people to a video meeting before or after a meeting starts. Guests can be inside or outside of your organization.

People inside your organization can always join as long as they’re signed in to their G Suite account (such as their Gmail account at work or school).

Someone from your organization must grant access to external guests when they try to join, unless the external Google Accounts are added to a Calendar event or they’re invited during a video meeting.

Add guests to a video meeting through a Calendar event

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Invite guests to a video meeting through Google Calendar

You can invite more guests and remove guests during a video meeting. To invite people outside of your organization who haven’t already been added to a Calendar event, someone from your organization must first give them access to the meeting.

  1. Go to Calendar and open an existing event.
  2. On the Guests tab, go to Add guests and add additional guests.
  3. Click Save.
  4. Click Send to send the invites.

    Guests receive an email with the event information and a link to the video call.

Forward the video meeting joining details to additional guests

Invited guests can forward the meeting invitation or details to others. A meeting participant from your organization may need to approve external guests when they attempt to join.

People inside your organization can always join as long as they’re signed in to their G Suite account (such as their Gmail account at work or school).

Add guests to a video meeting through email

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You can invite more guests and remove guests during a video meeting. To invite people outside of your organization who haven’t already been added to a Calendar event, someone from your organization must first give them access to the meeting.

Choose an option:

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  1. On the right, click People Peopleand thenAdd people Add people.
  2. Enter names or email addresses and click Send invite.
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  1. In the bottom left corner, click the meeting name.
  2. Click Copy joining info Copy.
  3. Paste the meeting details into an email, or other app, and send it to the person.
Copy and paste joining info

Add guests to a video meeting by phone

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This feature is supported from specific countries for free calls to the U.S. and Canada (see Supported countries). 

You can add someone by phone to a Hangouts Meet video meeting in certain countries. 

  1. After you join the meeting, at the top right, click People  People to expand the side panel.
  2. Click Add people Add people.
  3. Click Call.
  4. Select the country you’re calling to add the country code to the call.
  5. Enter the phone number for the person that you want to call and click Call Call.
  6. (Optional) To enter additional numbers, such as an extension, click Dial Dial to open the keypad.
  7. The person joins the meeting when they answer the phone. 

Note: Guests who manually dial in using the phone number need to enter the meeting PIN.

Supported countries

Lists of supported countries subject to change

Countries supported (currently only for calls to the U.S. and Canada)

If you’re in the same domain as the meeting organizer, you can add someone by phone to a video meeting from the following countries: 

  • Argentina
  • Australia
  • Austria
  • Bahrain
  • Belarus
  • Belgium
  • Belize
  • Bolivia
  • Botswana
  • Brazil
  • Bulgaria
  • Canada
  • Chile
  • Colombia
  • Costa Rica
  • Croatia
  • Cyprus
  • Czechia
  • Denmark
  • Dominican Republic
  • Ecuador
  • El Salvador
  • Estonia
  • Finland
  • France
  • Georgia
  • Germany
  • Ghana
  • Greece
  • Guatemala
  • Haiti
  • Honduras
  • Hong Kong
  • Hungary
  • Iceland
  • Ireland
  • Iraq
  • Israel
  • Italy
  • India 
  • Jamaica
  • Japan
  • Kazakhstan
  • Kuwait
  • Latvia
  • Lithuania
  • Luxembourg
  • Malaysia
  • Malta
  • Mauritius
  • Moldova
  • Nepal
  • Netherlands
  • New Zealand
  • Nicaragua
  • Nigeria
  • Norway
  • Oman
  • Pakistan
  • Panama
  • Papua New Guinea
  • Paraguay
  • Philippines
  • Poland
  • Portugal
  • Puerto Rico
  • Qatar
  • Romania
  • Serbia
  • Singapore
  • Slovakia
  • Slovenia
  • South Africa
  • Spain
  • Sri Lanka
  • Sweden
  • Switzerland
  • Taiwan
  • Trinidad and Tobago
  • Turkey
  • Ukraine
  • United Kingdom
  • United States
  • Uruguay
  • Uzbekistan
  • Venezuela 
  • Vietnam
 

Remove guests from a video meeting

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Remove a guest during a video meeting

Note: You need to be in the same organization as the meeting organizer to remove someone from a video meeting.
  1. On the right, go to People People.
  2. Point to the person, and then click Back arrow Back.
  3. Click Remove Remove.

Disconnect a phone participant in a video meeting

 

  1.  Click People People to expand the side panel.
  2. Select the phone number, click the Down arrow  Down Arrow and then End call End call

 

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