Who can join a video meeting?
Personal account users
You are a personal account user if you use Google Meet through Gmail or another non-paid account.
As a personal account user, you can join the following:
- All meetings that you are invited to by someone with a personal account.
- Some meetings that you are invited to by someone with a Google Workspace account.
- Tip: Google Workspace admins control whether their users can invite others with a personal Google Account, so you can only attend meetings organised by Workspace users whose admins allow them to invite personal account users.
Google Workspace Individual subscriber
You're a Google Workspace Individual subscriber if you use Google Meet through your paid Workspace Individual account.
As a Workspace Individual subscriber, you can join:
- All meetings that you're invited to by someone with a personal or Workspace Individual subscriber account.
- Some meetings that you're invited to by someone with another Google Workspace account.
Tip: Google Workspace admins control whether their meeting organisers can invite others with a Workspace Individual account to their meetings. You can only attend meetings organised by Workspace users whose admins allow them to invite Workspace Individual subscriber account users.
You are a Google Workspace for Education user if you use Google Meet through a paid school account.
As a Google Workspace for Education user, your Google Workspace admin controls which meetings you can join. By default, you can attend any meetings organised by any Google Workspace user, but your admin can make it so that you can only join the following:
- Meetings organised by someone in your organisation
- Meetings organised by any Google Workspace or personal user
By default, Higher Education users with accounts created after 09/05/21 can join any meetings organised by any Google Workspace user. By default, Higher Education users with accounts created before 09/05/2021 can join any meetings organised by both Workspace and personal account users.
You are a Google Workspace user if you use Google Meet through a paid work account.
As a Google Workspace user, your Google Workspace admin controls which meetings you can join. By default, you can attend any meetings organised by any Google Workspace or personal user, but your admin can make it so that you can only join the following:
- Meetings organised by someone in your organisation
- Meetings organised by Google Workspace users only
Who needs to request to join a video meeting?
Personal account users
As a personal account user, the following people can join your meetings:
- Anyone with a personal account that you have invited
- Anyone in a chat room where a meeting link was created
- Any Google Workspace users that you have invited whose admin allows them to join meetings organised by personal Google Account users
- Anyone who isn’t signed in to a Google Account can join, but they must knock to be let into the meeting.
Important:
- Users who are invited but can’t join a meeting may still receive an invitation. If they aren’t allowed in the meeting and they try to join, they will reach an error page.
As a Workspace Individual subscriber, anyone can join your meetings by default. This includes anyone:
- Signed in to a personal or Workspace account
- On a desktop that isn't signed into a Google Account
- Dialling in to your meetings
- In a chat room where a meeting link was created
Important:
- To join meetings hosted by Workspace Individual subscribers, admins must first allow users to join meetings outside their domain.
- If users outside your organisation are allowed to join chat rooms or group conversations, they’re allowed to join video meetings created in that room.
Google Workspace for Education users
As a Google Workspace for Education user, by default, anyone can join your meetings. This includes anyone:
- Signed in to a Google Account (personal or Workspace)
- Dialling in using a phone
- In a chat room where a meeting link was created
Your Google Workspace admin can change this.
Your admin can choose one of the following:
- Anyone in your organisation or anyone using a phone to dial in to meetings
- Anyone with a Google Account (personal or Workspace) or anyone using a phone to dial in to meetings
- Everyone, including any users not logged in to a Google Account
Important:
- Users who are invited but can’t join a meeting may still receive an invitation. If they aren’t allowed in the meeting and they try to join, they will reach an error page.
All other Google Workspace users
As a Google Workspace user, by default, anyone can join your meetings. This includes anyone:
- Signed in to a personal or Workspace account
- On a desktop that isn't signed in to a Google Account
- Dialling in to your meetings
- In a chat room where a meeting link was created
Your Google Workspace admin can change this setting.
Your admin can choose one of the following:
- Anyone in your organisation or anyone using a phone to dial in to meetings
- Anyone with a Google Account (personal or Workspace) or anyone using a phone to dial in to meetings
- Everyone, including any users not logged in to a Google Account
Important:
- Users who are invited but can’t join a meeting may still receive an invitation. If they aren’t allowed in the meeting and they try to join, they will reach an error page.
- In the Google Calendar app, open the event.
- Tap Join video call.
Join a video meeting from the Meet app
- Open the Google Meet app
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- Swipe from the bottom to view your scheduled meetings. Only meetings scheduled through Google Calendar appear on Google Meet.
- Tap Join or select a meeting from the list
Join meeting.
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Join meeting.Join a video meeting with a meeting code or nickname
abc-defg-hjk. You can get the meeting code from the joining information that was sent to you or at the end of the meeting link.our-meeting. You can pick any nickname and share it with other people in your organisation as a quick way to all join the same meeting.- Open the Meet app and then tap Meeting code.
- Enter the meeting code or nickname.
Tip: The hyphens in the meeting code are optional.
- Tap Join meeting.
- (Optional) Depending on whether you're joining from a different organisation or signed in to a Google Workspace account, choose an option:
- Select Ask to Join.
- Enter your name and tap Ask to join.
- Tap the meeting link sent to you via text or email.
- Follow the on-screen prompts to join.
A phone number is added only if administrators turn on the dial-in feature.
If your Google Workspace administrator allows, you can dial in for audio-only access to a Meet video meeting up to 15 minutes before the meeting starts until it ends. If someone is already in the meeting and grants access, you can join sooner.
You can be in a different organisation or have a different Google Workspace edition from the event organiser. If you’re in the organiser's corporate directory, participants see your name in the meeting. If not, they see only a partial phone number.
- Other participants should always verify that the person who dials in is the correct participant.
- Anyone who dials in counts toward the maximum limit.
- Regular call charges apply.
Join a meeting with a phone number
You can dial in during the scheduled meeting time using one of the following methods:
- Enter the phone number that’s in the Google Calendar event or meeting invitation.
Then, enter the PIN and #.- From the Meet or Calendar app, tap the phone number.
The PIN is automatically entered.
All Google Workspace editions include a US phone number. G Suite Basic, G Suite Business, Google Workspace Essentials, Enterprise and Education Plus editions also support international numbers in Meet video calls.
If your organisation turns on Meet Global Dialling, more international numbers are available. Long-distance and usage charges from your phone operator may apply.
Mute or unmute your phone
- Press *6.
- Set your phone's volume to the lowest level.
- Join after the 5th participant.
List of supported countries for dialing in to a meeting
For a complete list of countries, read Supported countries for dialling in.
If your organisation allows it, you can join meetings from Cisco Webex devices using built-in interoperability, or from other compatible third-party conferencing systems using Pexip.
For administrator setup details, see Allow third-party devices to join Meet calls.
Cisco Webex devices
To join a Google Meet call from a Cisco Webex device:
- Tap the event on your device’s calendar, if the meeting was scheduled ahead of time.
- Tap the Google Meet icon and enter the meeting code.
Other third-party systems using Pexip
- In the Calendar app, open the event or meeting invitation.
- Follow the instructions to join from the third-party conferencing system.
What you can't do
- See or write in-meeting chat.
- Start or stop Meet recordings.
- Admit or block other participants.
- Mute or unmute other participants.
If you are not signed in to a Google or Gmail account, you cannot join using your mobile device.
Other notes
- When you join a meeting, we share your meeting identifier with the meeting host domain for troubleshooting and audit purposes. A meeting identifier is your email address or your phone number, if you called in to the meeting.
- For users on Meet with a personal Google Account: When a user flagged as abusive in a meeting tries to join another meeting, the moderator gets this message: 'This person is suspected of being abusive in the past.'