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If you use hangouts.google.com for video calls, or need help on chat, visit the classic Hangouts Help Center.

Invite people

You can invite guests before or after the meeting starts. Guests can be be inside or outside your organization.

Notes

  • Someone from your organization must give access to external guests, unless their Google accounts are added to a Calendar event.
  • People inside your organization can always join as long as they’re signed in to their G Suite account (such as their Gmail account at work or school).
  • People who manually dial-in using the phone number are prompted for the PIN.

Add guests to a Google Calendar event

  1. Open Calendar and edit an existing event.
  2. Add guests from inside or outside your organization.
  3. Click Save.
  4. Click Send to add the meeting link and notify guests.

External guests who are added to the event can join without approval. If uninvited, external guests attempt to join, a meeting participant from your organization must approve them.

Invite guests during a call

To invite more people during a meeting, send them the meeting details.
  1. Join a Meet video call.
  2. In the bottom left corner, click the meeting name. 
  3. Click Copy Info Copy.
  4. Paste the meeting details into an email, or other app, and send it to the person.

A meeting participant from your organization may need to approve external guests who join using the link.

Forward the joining details to additional guests

Invited guests can forward the meeting invitation or details to others. A meeting participant from your organization may need to approve external guests when they attempt to join.

People inside your organization can always join as long as they’re signed in to their G Suite account (such as their Gmail account at work or school).

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