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Add co-hosts in Google Meet

Host Management is available to all Google Workspace Editions. When Host Management is turned on, meeting hosts can use the following safety features:

  • Chat lock
  • Present lock
  • Audio lock
  • Video lock
  • End meeting for everyone
  • Mute everyone

Follow along with the co-host rollout.

Some Workspace editions can use Host Management to add up to 25 co-hosts to their Google Meet meetings. 

The following Workspace editions can add co-hosts: 

  • Business Standard
  • Business Plus
  • Essentials
  • Enterprise Starter
  • Enterprise Essentials
  • Enterprise Standard
  • Enterprise Plus
  • All Workspace for education editions

Eligibility

The following Workspace editions can add co-hosts: 

  • Business Standard
  • Business Plus
  • Essentials
  • Enterprise Starter
  • Enterprise Essentials
  • Enterprise Standard
  • Enterprise Plus
  • All Workspace for education editions

Important:

  • Based on your Google Workspace edition, Host Management might be on or off by default. Host Management can be turned on or off from inside a meeting. Workspace Admins can set up defaults for their domain.
  • Participants must be in the meeting to become a host. Classroom meeting hosts can make teachers co-hosts before a meeting.
  • Co-hosts can turn Host Management off. Only the main host can re-enable Host Management for all other hosts.
  • Participants can't be appointed or removed as co-hosts from Breakout Rooms. Participants must return to the main room to be granted hosting privileges.
  • Only the main host receives meeting info, like attendance reports or polling details, but can share meeting info with other co-hosts.
  • Host Management settings are saved for any recurring meetings or meetings that re-use the same meeting code. Appointed co-hosts will need to be re-appointed for any recurring meetings.
  • We recommend you turn on Host Management settings before you use Breakout rooms. Settings for Host Management can’t be changed after Breakout rooms are live. This prevents the designation of co-hosts who can run Breakout rooms or use meeting safety features.
  • For meetings with host management switched off, anyone inside your organization can record a meeting. To allow anyone outside your organization to record a meeting, you must promote them to a co-host.  If host management is on, only the main host and promoted co-hosts can record a meeting.

Share Meeting Artifacts with co-hosts

Certain Google Meet features generate Meeting Artifacts, which:

  • Are automatically shared with the primary meeting host.
  • Include Meet recordings, attendance reports, polling reports, and other documents etc.

If you want co-hosts to get Meeting Artifacts, you must:

  • Have Host Management turned on before somebody can be added as a co-host.
  • Add them as co-hosts when you set up or edit the event in Google Calendar.
  • Select the artifact sharing checkbox when you add co-hosts in Google Calendar.  

Important:

  • If you promote someone to a co-host during an ongoing meeting, they won’t get Meeting Artifacts for that particular meeting. You must add them as a co-host when you set up or edit the event in Google Calendar.
  • If a participant’s co-host status is removed during the meeting, they still get Meeting Artifacts. They won't receive artifacts for any future meetings that use the same code.
  • Co-hosts added to a series of ongoing meetings get Meeting Artifacts for future meetings that use the same code.
  • For Google Classroom meetings, all co-teachers are recognized as co-hosts and automatically get Meeting Artifacts. Their co-host status can’t be removed within Google Classroom. 
    • If a user is removed as a co-teacher, they no longer receive meeting artifacts.
 

To add co-hosts and share Meeting Artifacts: 

 

Important: You can only do this on a computer. 

  1. On your desktop browser, go to Google Calendar.
  2. Click the event or meeting you want to add a co-host to.
  3. From the pop-up menu, click Edit event .
    • If your event doesn’t have a meeting attached, click Add Google Meet video conferencing.
  4. Click Video call options 
  5. In the pop-up menu, turn on Host Management .
  6. On the left, click Co-hosts People Tab.
  7. Check the box next to “Call artifacts are shared with the host and co-hosts you add here.”
  8. Add participants as co-hosts.

Add a co-host before a meeting starts

Important: We highly recommend that you add a co-host before the meeting starts.

Add a co-host to a new meeting

  1. On your desktop browser, go to Google Calendar
  2. At the top left, click Create.
  3. In the drop down, select Event.
  4. Add meeting guests.
    • If your event doesn’t have a meeting attached, click Add Google Meet video conferencing.
  5. Click Video call options .
  6. In the pop-up menu, turn on Host Management .
  7. On the left, click Co-hosts People Tab.
  8. Enter the names of the participants you want to add as a co-host.
  9. Select their names from the drop down.
  10. Click Save from within the pop-up menu.
  11. To save the Google Calendar event, click Save

Add a co-host to an existing meeting

Important: You’ll have to be the creator of the meeting to make this change. If somebody else created the meeting then either they can add you as a co-host or transfer the meeting to you before you add co-hosts.

  1. On your desktop browser, go to Google Calendar.
  2. Click the event or meeting you want to add a co-host to.
  3. From the pop-up menu, click Edit event .
    • If your event doesn’t have a meeting attached, click Add Google Meet video conferencing.
  4. Click Video call options .
  5. In the pop-up menu, turn on Host Management .
  6. On the left, click on Co-hosts People Tab.
  7. Enter the names of the participants you want to add as a co-host.
  8. Select their name from the drop down.
  9. Click Save from within the pop-up menu.
  10. To save the Google Calendar event, click Save.

Use Host Management in a meeting

Turn Host Management on or off

  1. On your computer, go to meet.google.com.
  2. Join a meeting.
  3. At the bottom right, click Host controls .
  4. From the side panel that appears, switch on Host management .
  5. To switch off, click Host Management and then Turn it off Toggle Off.

Add or remove a co-host

  1. In a meeting, at the bottom right, click Show everyone People Tab.
  2. From the “People” tab, find or search the participant’s name.
  3. Next to their name, click Menu and thenGrant host controlsAdd people and bots.

Once the new co-hosts are granted hosting privileges, the Host controls icon appears at the bottom of their screen.

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