The Quick Answer
- Follow the instructions below to set up POP access in Windows Mail.
- Google Apps users, please follow the default instructions unless otherwise noted.
To configure Windows Mail for your Gmail address:
- Enable POP in your email account. Don't forget to click Save Changes when you're done.
- Open Windows Mail.
- Click the Tools menu, and select Accounts...
- Click Add...
- Select Email Account, and click Next.
- Enter your name as you would like it to appear in the 'From:' field of outgoing messages, and click Next.
- Enter your full Gmail address (firstname.lastname@example.org). Google Apps users, enter your full address in the format 'username@your_domain.com.'
- Fill in all necessary fields to include the following information:
- Click Next, and enter your full Gmail address (including '@gmail.com') and your Gmail password. Google Apps users, enter your full address in the format 'username@your_domain.com.'
- Click Next, and then check the box next to Do not download my e-mail at this time. Click Finish.
- On the Internet Accounts screen, make sure that your pop.gmail.com mail account is selected, and click the Properties button.
- On the Advanced tab, enter 465 in the in the box next to Outgoing mail (SMTP), and check the box next to This server requires an encrypted connection (SSL).
- Check the box next to This server requires an encrypted connection (SSL) under Incoming mail (POP3). The box next to Incoming mail (POP3) should automatically update to 995.
- Click OK. You're done! Close the Internet Accounts window and click Send/Receive to start checking your Gmail messages.
Incoming mail server type: POP3
Incoming mail (POP3 or IMAP) server: pop.gmail.com. Google Apps users, enter the server name provided, don't add your domain name in these steps.
Outgoing e-mail server (SMTP) name: smtp.gmail.com
Outgoing server requires authentication: enabled
If you experience problems using POP with Windows Mail, please check the Common Errors or Troubleshooting tabs.
Username and password not working? Some apps require you to also turn on access for less secure apps before setting up POP/IMAP connections.
Vivian is a Gmail expert and the author of this help page. Leave her feedback about this help page.