You can send messages and attachments with Gmail's confidential mode to help protect sensitive information from unauthorised access. You can use confidential mode to set an expiry date for messages or revoke access at any time. Recipients of the confidential message will have options to forward, copy, print and download disabled.
Important: Although confidential mode helps prevent the recipients from accidentally sharing your email, it doesn't prevent recipients from taking screenshots or photos of your messages or attachments. Recipients who have malicious programs on their computer may still be able to copy or download your messages or attachments.
Send messages and attachments confidentially
- On your computer, go to Gmail.
- Click Compose.
- In the bottom right of the window, click Toggle confidential mode
.
- If you've already turned on confidential mode, go to the bottom of the email, then click Edit.
- Set an expiry date and passcode. These settings affect both the message text and any attachments.
- If you choose 'No SMS passcode', recipients using the Gmail app will be able to open it directly. Recipients who don't use Gmail will get emailed a passcode.
- If you choose 'SMS passcode', recipients will receive a passcode by text message. Make sure you enter the recipient's phone number, not your own.
- Click Save.
Remove access early
You can stop your recipient from opening the email before the expiry date.
- On your computer, open Gmail.
- On the left, click Sent.
- Open the confidential email.
- Click Remove access.
Open an email sent with confidential mode
If the sender used confidential mode to send the email:
- You can open the message and attachments until the expiry date or until the sender removes access.
- Options to copy, paste, download, print and forward the message text and attachments will be disabled.
- You might need to enter a passcode to open the email.