Create a holiday reply

If you'll be away from your Gmail account for a while, for example, if you're going on holiday or won't have access to the Internet, you can set up an Out of Office AutoReply to automatically notify people that you won't be able to get back to them straight away. When people send you a message, they'll receive an email response containing what you've written in your Out of Office AutoReply.

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Turn your Out of Office AutoReply on or off

1. On your iPhone or iPad, open the Gmail app .
2. At the top left, tap Menu Settings.
3. Under 'Compose and reply', tap Out of Office AutoReply.
4. Turn on 'Out of Office AutoReply'
5. Enter the date range, subject and message.
6. In the top right, tap Save.

Tip: To turn off your holiday reply, turn off 'Out of Office AutoReply'.

When your Out of Office AutoReply is sent

Your Out of Office AutoReply starts at 12:00 am on the start date and ends at 11:59 pm on the end date, unless you end it earlier.

In most cases, your Out of Office AutoReply is only sent to people the first time that they message you.

Here are the occasions when someone may see your Out of Office AutoReply more than once:

• If the same person contacts you again four days later and your Out of Office AutoReply is still on, they'll see your Out of Office AutoReply again.
• Your Out of Office AutoReply restarts each time that you edit it. If someone receives your initial Out of Office AutoReply, then emails you again after you've edited it, they'll see your new response.

Tip: You can choose whether your response is sent to everyone, only your contacts or only people in your organisation

If you tick the boxes for both 'Only send a response to people in my contacts' and 'Only send a response to people in my domain', then your Out of Office AutoReply will only be seen by people who are both in your contacts and in your domain.

Tip: Messages sent to your spam folder and messages addressed to a mailing list that you subscribe to won't get your holiday response.

Find out of office status

You can find the out of office statuses in Gmail.

If someone is away from the office, Gmail shows their out of office status when you compose an email to them. You can still send the email, but they might not reply until they return. If you have Chat enabled in Gmail, you'll also get their out of office status when you send a direct message.

If someone doesn't have permission to view your out of office event, Gmail won't show you're out of office.

Share your out of office status

To show others that you're out of office, share your calendar and create an out of office event. The event needs to span all day or extend past your working hours.