Insert files using Google Drive in Gmail
Why should I insert using Drive instead of attaching a file?Send larger files
You might be used to sending attachments to collaborate on a project. For example, you might send your résumé to friends, family, or advisors to revise and comment on. However, this means you'll likely end up with several versions of the document taking up space in your inbox--one from your friend, one from your family, and one from your advisor--that are difficult to keep straight. By inserting a document using Google Drive, you can avoid all that. Google Docs, Sheets, and Slides let you see each other’s edits and comments in real time and any changes collaborators make to the file are immediately visible to the people you’ve shared it with, so there’s no need to reattach new versions of the file and send them out again.
By inserting using Drive, you can also collaborate more efficiently on files. Everyone has access to the same content, including image, text, and video files that can be viewed using Google Drive viewer. You can even edit or use these files online by installing Chrome Drive Apps.
Here's how to insert a file using Drive when you're composing a message:
- Hover over the plus icon at the bottom of the compose window, which will open the insert menu. (Remember, you need to be using Gmail's new compose and reply experience to insert files using Google Drive).
- Click the Google Drive icon . In the window that appears, you can upload a file to Google Drive, as well as navigate to or search for files you've stored in Drive. For files stored in Drive, select the checkboxes next to the files you want to insert. If you don't have any files in Drive, visit drive.google.com to either create, sync, or upload them.
- Click the Insert button.
Gmail then adds a link to your message so recipients can click the link to view your file.
When you send the message, Gmail checks to see if your recipients have access to the file and will prompt you to adjust the sharing settings on the file(s) you've inserted, if needed.