Send emails from a different address or alias

If you own another email address, you can send email from that address. For example:

  • Yahoo, Outlook or other non-Gmail address
  • Your work, school/university or business domain or alias, such as @yourschool.edu or youralias@gmail.com
  • Another Gmail address

Tip: You can send emails from up to 99 different email addresses.

Step 1: Add an address that you own

  1. On your computer, open Gmail.
  2. In the top right, click Settings Settings and then Settings.
  3. Click the Accounts and import or Accounts tab.
  4. In the 'Send email as' section, click Add another email address.
  5. Enter your name and the address that you want to send from.
  6. Click Next Step and then Send verification.
  7. For school or work accounts, enter the SMTP server (for example, smtp.gmail.com or smtp.yourschool.edu) and the username and password on that account.
  8. Click Add account.

Step 2: Confirm the address

  1. Sign in to the account that you added.
  2. Open the confirmation message that you received from Gmail.
  3. Click the link.

Step 3: Change the 'From' address

  1. In the message, click the 'From' line.
    (If you can't see this, click on the space next to the recipient's email.)
  2. Select the address to send from.
I can't find my confirmation email
  • Check your Spam or Bulk Mail folders for a message from send-as-noreply@google.com.
  • If you're trying to add your work or school account, ask your administrator to configure your domain alias and email alias.
My recipients see my Gmail address

If your recipient uses Outlook or another email service, they might see something like, 'From yourname@gmail.com on behalf of othername@otherdomain.com'.

Your recipients might also see your original @gmail.com address if you:

Always send from a different address

If you want to always send from your other address, you'll need to change both your default 'From' and 'reply-to' addresses. If you only change the 'From' address, replies will go to your original Gmail address by default.

Change default 'From' address

To always send email from a different address or alias:

  1. On your computer, open Gmail.
  2. In the top right, click Settings Settings and then Settings.
  3. Click on the Accounts and import or Accounts tab.
  4. In the 'Send email as' section to the right of the address you want to use, click Make default.
Change default 'reply-to' address

When you send a message, replies will go to your original Gmail address by default. To choose a different address, follow these steps.

  1. On your computer, open Gmail.
  2. In the top right, click Settings Settings and then Settings.
  3. Click the Accounts and import or Accounts tab.
  4. In the 'Send email as' section, click Edit info next to your email address.
  5. Click Specify a different 'reply to' address.
  6. Add a reply-to address.
  7. If necessary, click Next Step.
  8. Click Save changes.

"Couldn't reach server" error

If you see this error message, you might need to select a different port number and authentication type.

Select a secured connection

Check with your other email service for their recommended port number and authentication type.

Here are some common combinations:

  • SSL with port 465
  • TLS with port 25 or 587
My other mail service doesn't support SSL or TLS

If your other email service doesn't support these secured connections, you can choose port 25, then select the Unsecured connection option that appears.

If you do this, your information won't be encrypted for your protection.

Use Gmail aliases

Filter using your Gmail alias

An easy way to sort your email is to add categories after your username.

For example, messages sent to the following aliases will all go to janedoe@gmail.com:

  • janedoe+school@gmail.com
  • janedoe+notes@gmail.com
  • janedoe+important.emails@gmail.com

Step 1: Choose aliases

Think about how you want to sort your email, then choose an alias for each category. For example:

  • Use yourname+work@gmail.com for work emails.
  • Use yourname+news@gmail.com to sign up for newsletters.
  • Use yourname+shopping@gmail.com to create an account with an online retailer.

Step 2: Filter your messages

Create filters to take automatic actions, such as:

  • Adding a label or a star
  • Forwarding to another account
  • Archiving or deleting

Send from a work or school/university group alias

If you use Gmail with your work or school/university account, you can send from a group alias. To receive the verification email to send from a group alias, you need to give delegates access to the group.

You'll need access to the group's permissions to change access for other members.

  1. Open Google Groups.
  2. Click My groups.
  3. Under the group name that you want to send from, click Manage.
  4. On the left, click Permissions and then Posting permissions.
  5. In the 'Post' section, click the Down arrow Down Arrow.
  6. Select Anyone on the web.
  7. Click Save.
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