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Send emails from a different address or alias

If you own another email address, you can send mail as that address. For example:

  • Yahoo, Outlook, or other non-Gmail address
  • Your work, school, or business domain or alias, like @yourschool.edu or youralias@gmail.com
  • Another Gmail address

Step 1: Add an address you own

  1. On your computer, open Gmail.
  2. In the top right, click Settings Settingsand then Settings.
  3. Click the Accounts and Import or Accounts tab.
  4. In the "Send mail as" section, click Add another email address you own.
  5. Enter your name and the address you want to send from.
  6. Click Next Step.
  7. Enter the SMTP server (for example, smtp.domain.com) and the username and password on that account.
  8. Click Add account.

Step 2: Confirm the address

  1. Sign in to the account you added.
  2. Open the confirmation message you got from Gmail.
  3. Click the link.

Step 3: Change the "From" address

  1. In the message, click the "From" line.
    (If you don't see this, click the space next to the recipient's email.)
  2. Select the address to send from.
I can't find my confirmation email
  • Check your Spam or Bulk Mail folders for a message from send-as-noreply@google.com.
  • If you're trying to add your work or school account, ask your administrator to configure your domain alias and email alias.
My recipients see my Gmail address

If your recipient uses Outlook or another mail service, they might see something like, "From yourname@gmail.com on behalf of othername@otherdomain.com."

Your recipients might also see your original @gmail.com address if you:

  • Set up an out of office reply
  • Create a filter with automated response
  • Have a full mailbox, and your recipient gets notified

Always send from a different address

If you want to always send from your other address, you'll need to change both your default "From" and "reply-to" address. If you only change the "From" address, replies will go to your original Gmail address by default.

Change default "From" address

To always send email from a different address or alias:

  • On your computer, open Gmail.
  • In the top right, click Settings Settings and then Settings.
  • Click the Accounts and Import or Accounts tab.
  • In the "Send mail as" section, select a setting under "When replying to a message."
Change default "reply-to" address

When you send a message, replies will go to your original Gmail address by default. To choose a different address, follow these steps.

  1. On your computer, open Gmail.
  2. In the top right, click Settings Settings and then Settings.
  3. Click the Accounts and Import or Accounts tab.
  4. In the "Send mail as" section, click edit info next to your email address.
  5. Click Specify a different "reply to" address.
  6. Add a reply-to address.
  7. Click Next Step.
  8. Click Save Changes.

"Couldn't reach server" error

If you see this error message, you might need to select a different port number and authentication type.

Select a secured connection

Check with your other mail service for their recommended port number and authentication type.

Here are some common combinations:

  • SSL with port 465
  • TLS with port 25 or 587
My other mail service doesn't support SSL or TLS

If your other mail service doesn't support these secured connections, you can choose port 25, then select the Unsecured connection option that appears.

If you do this, your information won't be encrypted for your protection.

Use Gmail aliases

Filter using your Gmail alias

An easy way to sort your email is to add categories after your username.

For example, messages sent to the following aliases will all go to janedoe@gmail.com:

  • janedoe+school@gmail.com
  • janedoe+notes@gmail.com
  • janedoe+important.emails@gmail.com

Step 1: Choose aliases

Think of how you want to sort your email, then choose an alias for each category. For example:

  • Use yourname+work@gmail.com for work emails.
  • Use yourname+news@gmail.com to sign up for newsletters.
  • Use yourname+shopping@gmail.com to create an account with an online retailer.

Step 2: Filter your messages

Create filters to take automatic actions, like:

  • Adding a label or a star
  • Forwarding to another account
  • Archiving or deleting

Send from a work or school group alias

If you use Gmail with your work or school account, you can send from a group alias. To receive the verification email to send from a group alias, you need to give delegates access to the group.

Step 1: Allow delegates to post to the group 

  1. Open Google Groups.
  2. Click My groups.
  3. At the top, click Organization view.
  4. Under the group name you want to send from, click Manage.
  5. On the left, click Permissions and then Posting permissions.
  6. In the "Post" section, click the Down arrow Down Arrow.
  7. Select All organization members.
  8. Click Save.

 

Vivian is a Gmail expert and the author of this help page. Leave her feedback about this help page.

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