Learn about smart features and controls for Google Workspace and other Google products

To give you more granular control over your data, we've updated our smart feature settings for Google Workspace. This update turns the existing control into two distinct settings that govern different product experiences. These updates also give you more choice and control over your data, and do not alter our underlying data handling practices or our robust privacy commitments.

In Calendar, Chat, Drive, Gmail and Meet, you can manage smart feature settings. Depending on your smart feature settings, you can do things like:

• Use Gemini in Google Workspace to reference Drive files from Gmail.
• Automatically add events such as flights from Gmail to Calendar.
• Compile loyalty cards and tickets from your inbox into Google Wallet.
• Track an upcoming order using summary cards in Gmail.

In this article

• Learn about smart feature settings and experiences
• Learn how smart features use your Google Workspace content and activity
• Change smart feature settings
• Learn how Google handles data in connection with smart feature settings

Learn about smart feature settings and experiences

Each Workspace smart feature setting works independently from one another and provides different experiences. For example, you can turn on smart features for Google Workspace, and turn off smart features for other Google products. To understand how each smart feature setting works, use the table below.

Smart feature setting	Where to find the setting	Description	Experience example
Smart features in Gmail, Chat and Meet	Gmail	Controls use of your Gmail, Chat and Meet data to provide smart features for these products.	Smart Compose in Gmail Summary cards
Smart features in Google Workspace	Gmail Calendar* Chat* Drive* Meet*	Controls use of your Workspace data to provide smart features across Workspace products. This setting does not affect smart features that personalise your experience in Gmail, Chat and Meet, which are subject to the control described above.	Show events from Gmail in Calendar, such as flight itineraries and invitations Google Workspace with Gemini
Smart features in other Google products	Gmail Calendar* Chat* Drive* Meet*	Controls use of your Workspace data to provide smart features in other Google products. Data sharing and personalisation in certain Google products may be subject to additional controls, such as Web and App Activity and DMA linked services (in the EU).	Restaurant reservations and takeaway orders in Maps Suggested tickets, passes and loyalty cards in Wallet

*You can only turn on this setting from a web browser.

Smart features in Gmail, Chat and Meet

When you turn on smart features in Gmail, Chat and Meet, you agree to let Gmail, Chat and Meet use your content and activity in these products to personalise your experience in those apps.

When you turn this setting on, you can get experiences in Gmail, Chat and Meet that include:

• Automatic email filtering/categorisation (Primary/Social/Promotions)
• Smart Compose (suggested text) in email
• Smart Reply (suggested quick replies) in email
• Summary cards above emails (travel, package tracking and more)

The setting controls app-level smart features which personalise your experience within Gmail, Chat or Meet. Changes to this setting don't affect your existing control over the smart features in Google Workspace settings.

When you turn off this setting, you can't use the experiences listed above in Gmail, Chat and Meet. To continue to use these experiences, you need to turn the setting back on.

Even if you turn off smart features in Gmail, Chat and Meet, some smart features with individual on and off settings are still available. These features don't use opted-out user data to improve the models that power them. Some examples include:

• Conversation summaries in Chat
• Smart Reply in Chat

Smart features in Google Workspace

When you turn on smart features in Google Workspace, you agree to let Google Workspace use your Workspace content and activity to personalise your experience across Workspace. Workspace includes apps for businesses and schools, such as Calendar, Gmail, Chat, Meet, Drive and more. To learn more, visit the Workspace website.

When you turn this setting on, you can get experiences across Workspace that include:

• Show events from Gmail in Calendar (such as flight itineraries and invitations).
• Personalised search (such as keyword suggestions, file suggestions and more relevant results) in products like Drive.
• Ask Gemini to summarise content, create drafts and find key information, along with other Google Workspace with Gemini features.

When you turn off this setting, you can't use the experiences listed above in Google Workspace products. To continue to use these experiences, you need to turn the setting back on.

Changes to the smart features in Google Workspace setting don't affect your existing control over the smart features in Gmail, Chat and Meet settings described above.

Smart features in other Google products

When you turn on smart features in other Google products, you agree to let Google use your Workspace content and activity to personalise your experience in other Google products.

When you turn this setting on, you can get experiences in other Google products that include:

• Restaurant reservations and takeaway orders in Maps
• Suggested tickets, passes and loyalty cards in Wallet
• Answers and reminders in Google Assistant
• Suggestions and answers in the Gemini app

When you turn off this setting, you can't use the experiences listed above in other Google products. To continue to use these experiences, you need to turn the setting back on.

In addition, data sharing and personalisation in other Google products may be subject to additional controls, such as Web and App Activity and DMA linked services (in the EU).

Learn how smart features use your Google Workspace content and activity

Important: By default, smart feature settings are off if you live in:

• The European Economic Area
• Japan
• Switzerland
• The United Kingdom

When smart features are on, your data may be used to improve these features. Across Google and Workspace, we've long shared robust privacy commitments that outline how we protect user data and prioritise privacy. Generative AI doesn't change these commitments — it actually reaffirms their importance. Learn how Gemini in Gmail, Chat, Docs, Drive, Sheets, Slides, Meet and Vids protects your data.

Change smart feature settings

Learn how to change your smart feature settings in different Google Workspace products. You can change smart feature settings on your computer or in the Gmail app for Android, iPhone or iPad.

Change smart feature settings for Gmail, Chat and Meet

Important: Changes to smart feature settings apply across all devices and apps where you're signed in.

• If you're on the mobile Gmail app but don't get a notification about the changes, update your app.
• Some changes made on your computer aren't reflected in the mobile app.

1. On your iPhone or iPad, open the Gmail app .
2. At the top left, tap Menu Settings.
3. Under 'General', tap Data privacy.
4. Turn Smart features on or off.

Change smart feature settings for Google Workspace and other Google products

1. On your iPhone or iPad, open the Gmail app .
2. At the top left, tap Menu Settings.
3. Under 'General', tap Data privacy.
4. Tap Google Workspace smart features.
5. Turn a smart feature setting on or off:
   • Smart features in Google Workspace
   • Smart features in other Google products
6. At the top right, tap Done.

Learn how Google handles data in connection with smart feature settings

If you have a personal Google Account, this notice and our Privacy Policy describe how Google handles your data in connection with these settings.

If you have a work or school Google Account, this notice and the Google Cloud Privacy Notice describe how Google handles your data in connection with these settings.

What are Google's legal bases of processing for users in the European Economic Area, the United Kingdom or Switzerland?

For users based in the European Economic Area, the United Kingdom or Switzerland, Google processes your information for the purposes, and on the legal grounds, described below.

When we refer to 'your Workspace content and activity' below, we mean content from Workspace apps such as Calendar, Gmail, Chat, Meet, Drive and more, and related data about how you use Workspace products.

Google's legal bases are:

• Your consent. We rely on your consent for Google to use your Workspace content and activity, when you turn on any of the smart features settings for Google Workspace, for the following purposes:
  • To provide smart features that personalise your experience in Gmail, Chat and Meet. For example, when you turn the smart features setting in Gmail, Chat and Meet on, you can get experiences that include Gmail Smart Compose (suggested text in email).
  • To provide smart features that personalise your experience across Google Workspace. For example, when you turn the smart features in Google Workspace setting on, you can get experiences that include personalised search (such as keyword suggestions, file suggestions and more relevant results). This setting does not affect your control over the smart features setting that personalises your experience in Gmail, Chat and Meet.
  • To provide smart features that personalise your experience in other Google products outside of Workspace. For example, when you turn the smart features in other Google products setting on, you can get experiences that include restaurant reservations and takeaway orders in Maps. Data sharing and personalisation in certain products may be subject to additional controls such Web and App Activity and DMA linked services (in the EU).

  You can revoke your consent to any of these purposes at any time by turning off the relevant setting as described in the 'Change smart feature settings' section above.

• Google and third parties' legitimate interests with appropriate safeguards to protect your privacy.
  • To improve our services. If you have turned on any of the smart features settings, we may also process your Workspace content and activity to improve these features.

    Processing information for this purpose is necessary for the legitimate interests of Google and our users in:

    • Providing, maintaining and improving services for our users (such as a flight confirmation email that you receive being used to create a summary card that appears in your Gmail).
    • Developing new products and features that are useful for our customers and users (for example, processing aggregated Gmail data helped us develop and launch Smart Compose suggestions as you enter text in Gmail).
    • Performing research that benefits our users and the public (such as to conduct a user study that helped us develop and launch Smart Reply suggested responses in Gmail).

    Learn more about how we're protecting your Google Workspace data in the era of generative AI.

How long is your Workspace content and activity used to provide smart features and to improve these features?

Your Workspace content and activity is used to provide you with smart features as long as the relevant smart feature setting is turned on. Turning off a smart feature setting or deleting your Workspace content and activity stops that data from being used to provide relevant smart features to you in the future.

Turning off a smart feature setting means that your Workspace content and activity will no longer be used to improve the relevant smart features moving forward. The learnings developed from this improvement process may persist even after you turn off a smart feature setting or delete your Workspace content and activity from your Google Account. However, turning off a smart feature setting means that your Workspace content and activity would no longer be actively processed to improve the relevant smart features after you have turned the setting off.