Manage team workspace assets

Looker Studio Pro feature

The features and functionality described in this article are available to Looker Studio Pro users.

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If you have the appropriate role within a team workspace, you can create new assets within that team workspace, and you can add existing assets to it. Depending on your role, you can also add people from your organization as members of that team workspace and manage the roles of team workspace members.

Add or remove team workspace assets

You can move a Looker Studio asset (a report or a data source) from Owned by me or from a Sandbox to a team workspace. If you have the appropriate role for a team workspace, you can also move an asset either from that team workspace into another team workspace or into a Sandbox or Owned by me.

If you have the appropriate role, you can also remove assets from a team workspace.

Access to assets within team workspaces

When you move an asset into a team workspace from Owned by me, from a Sandbox, or from a different team workspace, all the members of the new team workspace have access to view and edit that asset.

When you move an asset from one team workspace into another, people who are not members of the new team workspace will lose access to that asset unless you provide them with access at the level of the individual report or data source.

Create an asset in a team workspace

To create a report or a data source in a team workspace, follow these steps:

1. Click the name of the team workspace, and choose Create a new report or Create a new datasource.
2. Follow the instructions for using the report editor to create a new report or for creating a reusable data source.

Move assets to a new location

You can move assets among team workspaces, your Sandbox, and Owned by me.

Move a single asset

To move a single asset into a new location, follow these steps:

1. Navigate to the location that contains the report or data source that you want to move.

2. Hover over the report or data source until the More options menu appears.

3. Click More options , and select Move to.
4. In the dialog box, select a new destination for the asset.
5. Click Next.
6. In the Move items? dialog, click Move to move the asset to the new team workspace.

Move multiple assets

To move multiple assets at once, follow these steps:

1. Navigate to the location that contains the assets that you want to move.

2. Click an asset that you want to move. To select multiple adjacent assets, hold down the Shift key and click the assets. To select multiple non-adjacent assets, hold down the Ctrl key (PC) or the command key (Mac) and click the assets.

3. Click Move selected items .
4. In the drop-down list, select a new destination for the assets.
5. Click Next.
6. In the Move items? dialog, click Confirm to move the assets to the new team workspace.

Remove assets

You can remove a single asset or multiple assets at once.

Remove a single asset

To remove a single asset from a team workspace, follow these steps:

1. Navigate to the team workspace that contains the report or data source that you want to remove.
2. Hover over the report or data source until the More options menu appears.
3. Click More options , and select Remove.

Remove multiple assets

To remove multiple assets at once, follow these steps:

1. Navigate to the team workspace that contains the assets that you want to remove.
2. To select multiple adjacent assets, hold down the Shift key and click the assets. To select multiple non-adjacent assets, hold down the Ctrl key (PC) or the command key (Mac) and click the assets.
3. Click Trash selected items .
4. In the Move items to the trash? dialog, click Confirm to move the assets to the trash.

Manage team workspace membership and roles

If you have the Content manager or Manager team workspace role, you can add and remove people as members of a team workspace and edit the roles of team workspace members.

To edit team workspace membership, follow these steps:

1. Click the name of the team workspace, and choose Manage members.

2. In the Add people and groups text box within the Share with people and groups window, enter the email addresses for any users or groups that you want to add to the team workspace.

3. In the drop-down menu to the right of Add people and groups, select the role that you would like to assign to that member or group. To remove the member from the team workspace, select Remove access.

4. Click Done.

When you add a new member to a team workspace, if you want to notify that user by email that you have added them to the team workspace, select the Notify people checkbox.

To share an asset within a team workspace with someone from outside your organization, you can share the asset with that person directly.