Approvals overview

Hire’s approval features give you more control over jobs and offers. Job req approvals require Recruiters and members of a Hiring team to get approval before publishing any job to your company career site and any external jobs sites. Offer approvals require members of a Hiring team to get approval for an uploaded offer letter before sending it to a candidate.

To use job req or offer approvals, they will need to be turned on by a system Admin. Users will have the option to choose anyone as an approver.

Learn more about the approval process and get step-by-step instructions on how to add approvers and request approval for your job reqs and offer letters.

As soon as job req approvals are turned on:

  • All new jobs will require approval before they can be published
  • Approvers will receive an email notification that they need to approve new or modified jobs and offers, and can approve directly from the email or by logging in to Hire
  • Changing certain fields will unpublish a job and require it to be re-approved
  • If you turn off job req approvals, pending approval requests will be canceled and its status will be changed to "open"

Things to know before turning on job req approvals

Approvers will need to respond to email notifications to approve new or modified jobs 

Approvers will receive an email notification alerting them that they’ve been chosen to be an approver for a job. All approvers need to approve before a job can be published. Make sure approvers are aware of these email notifications so they can take appropriate actions on approvals.
Note:  If you are an Admin, you may want to communicate your company’s policies about selecting approvers before turning this feature on.

All new jobs will require approval before they can be published

Any job created after Job req approvals is turned on will need to be approved by all approvers before it can be published.

Changing certain fields will unpublish a job and require it to be re-approved

Changes to req ID, job type, job time, department, salary, or any custom job field could impact an approval decision, so approval will be needed if they are edited. Follow these rules when editing a field value on a job that requires approval:

  • If you edit one of the above field values on a job that is “pending approval', the approval request will be canceled and you will need to submit a new approval request once you’ve made your changes.

  • If you edit one of the above field values on a job that is “open”, the job status will change to “draft”. If the job was published, it will be unpublished from the career site and from Hire's job feeds for third party sites like Glassdoor typically within 24 hours. Once you’ve finished your changes, you will need to get approval before the job status will return to “open” and it can be republished.

New additional required fields

When job approvals are turned on, fields such as req ID and salary will no longer be optional. You can adjust your settings so req IDs are automatically assigned to new jobs. Hire also supports custom job fields. All custom fields must be filled in before a job can be sent for approval.  Learn more about custom fields.

Salary access is restricted to a job's creator, hiring managers, recruiters, job approvers, and admins. Learn more about job permissions.

Related articles

Turn on and turn off approvals

Job req approvals

Offers

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