Configure email notifications

You can save extra space in your inbox by choosing which email notifications you receive from Hire. By default, all notifications except for "New applications" and "New Feedback" will be turned "on." You can change these notifications at any time.

  1. Sign in to Hire.
  2. Select Menu Menu and then Settings.
  3. Select Email notifications.
  4. Click the toggle by each setting to turn it on or off depending on your preference.

Limit notifications by job

If you're on the hiring team for multiple jobs, you can customize "New applications" and "New feedback" notifications you receive by jobs. This can help limit which notifications are sent to your inbox. 

Note: You won't see the option to customize unless you are on at least 2 or more hiring teams.

  1. Sign in to Hire.
  2. Select Menu Menu and then Settings.
  3. Select Email notifications.
  4. Next to "New applications" or "New feedback submitted," select Customize.
  5. Select which jobs you would like to receive New application email notifications for.
  6. (Optional) Select the toggle next to "For future jobs, send email notifications for new feedback" to receive new feedback email notifications for all future jobs. You can disable this at any time.
  7. Select Save.

Email notifications

You'll find a list of all email notifications that are sent from Hire, below. Not all notifications are configurable. You can find a list of all configurable email notifications in your Settings.

Alerts

Type Description
Interview reminder Any interviewer with an upcoming interview will receive an alert email 30 minutes before their interview round.

Shared collection

Users who have a collection shared with them will receive an email to view shared collection.
Team onboarding Users will receive an email notifying them that they were added to the onboarding team of a hired candidate.
Candidate Hired Users will receive a celebratory email to notify them a candidate has been hired.
Candidate hired for another position Users on a hiring team of a candidate application will receive an email if the candidate was marked as "Hired" for another position.
Added to the hiring team Users will receive an email if they are added to the hiring team of a job.
New applications Hiring team members will receive an email when a new application for their job comes in.
New applications digest Hiring team members will receive daily emails about new applications for their job from the day before.
@mention Users that are @-mentioned in a comment will receive an email alert.
Candidate missing start date Recruiters will receive an email alert to add a start date for a hired candidate if they have not had a start date for 7 days.
Candidate start date changed Hiring team and onboarding team for a hired candidate will receive an alert that the start date for a hired candidate has changed.
Candidate starts tomorrow Hiring team and onboarding team for a hired candidate will receive an email reminder that a hired candidate starts tomorrow.
Candidate no longer hired Hiring team and onboarding team for a hired candidate will receive an email alert that a hired candidate's stage has been changed from "Hired" to another stage.
Candidate status changed Hiring team and onboarding team for a hired candidate will receive an email alert that a candidate's application has changed from "Hired" to any stage.
Candidate profile locked Hiring team will receive an email alert that a hired candidate has become an employee (their start date is today or has passed) and their profile is now locked, which can only be viewed by Admins.

 

Feedback

Type Description
New feedback submitted Hiring team will receive an email when an interviewer has submitted feedback for a candidate.
New feedback reminder Interviewer who needs to submit feedback will be sent an email reminder to provide feedback on a candidate after their interview time slot ends.
Feedback reminder An automated email is sent 2 hours after an interview to an interviewer who has not submitted feedback.

 

Scheduling

Type Description
Interviewer declines interview invite Event creators, coordinators, and anyone who edits an interview will receive an email via Google Calendar when an interviewer RSVPs "no" to an interview event.
Interviewer accepts interview invite Event creators, coordinators, and anyone who edits an interview will receive an email via Google Calendar when an interviewer RSVPs "yes" to an interview event.
Candidate responds to interview invite Event creators, coordinators, and anyone who edits an interview will receive an email via Google Calendar when a candidate responds to an interview invite.
Interview message User will receive an email that a message was sent to them about an interview.

 

Approvals

Type Description
Approval request Approvers will receive an email when they have an approval request.
Approval reminder Approvers will receive an email reminder after 8 hours have passed in 'pending' status or if a reminder was triggered on the job details page.
Approver rejects The approver requester, pending approvers, and all approvers who already gave their approval will receive an email notifying them the request was rejected by at least one approver.
Approval canceled Approvers in 'pending' status and all approvers who already approved will receive an email notifying them the request was canceled.
Overall request is approved The approval requester and all approvers will receive an email notifying them the request was approved.

 

Update your email preferences

You can also configure your email notifications when you receive an email from Hire. At the bottom of these email notifications, you will see options for “Manage email notifications” and “Unsubscribe.”

Select “Manage email notifications” to go into Hire and toggle specific email notifications on or off.

Select “Unsubscribe” to be unsubscribed from the specific type of email notification you received. For example, if you click “Unsubscribe” in an email saying you were added to a hiring team for a job, this will only unsubscribe you from email notifications about being added to a hiring team. It won’t unsubscribe you from other types of Hire email notifications.

 

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