User permissions

Permissions overview

User permissions in Hire are determined through a combination of rolesRoles are broken into three groups: System, Hiring team, and Contributor. System roles are used across the app, while Hiring teams and Contributors are unique to each job. Users are assigned System roles depending on the amount of access they need within Hire. User access to a specific job and/or candidate is determined by whether they're on a Hiring team or a Contributor.

System Roles

Hire Admins are responsible for assigning users System roles. Assigning the appropriate System role to a Hire user helps maintain safeguards around sensitive information.

  • Hire accounts are created automatically for all G Suite users for whom the service is enabled in the G Suite Admin console. 
  • Regular G Suite users from your company are imported without an assigned role in Hire. These users can only log in and see a list of open jobs.
  • Only Hire Admins can assign System roles to users.
Note: Users can have multiple System roles

 

Admin

Has access to all features in the Admin tab, and can manage every aspect of your organization's account. Admins also have full access to all candidates and jobs.

Admins have permissions to: 

  • View and edit all candidates and jobs
  • Configure company settings
  • Create jobs
  • Create candidates 
  • Assign any candidate to a job
  • Create and run reports for all candidates in the system

Note: At least one Hire user needs to be an Admin. An Admin is assigned to your organization upon activation of Hire.

Job creator

Has full access to all jobs in Hire. 

Job creators have permissions to:  

  • Create new jobs
  • Create new candidates
  • Assign a candidate (that they have access to) to a job

Sourcer

Can see candidates and source prospects for open jobs. 

Sourcers have permissions to:

  • View and start new processes with active/rejected/hired candidates
  • View and edit all prospective candidates
  • Assign any candidate to a job
  • Use Discover for candidate recommendations

Reporter

Can create and export reports.

Reporters have permissions to:

  • Access the Reporting tab
  • View and export reports on candidates and jobs (that they have access to)

Compliance reporter

Can access EEOC/OFCCP data collected from candidate applications.

Compliance reporters have permissions to:

  • Access and export diversity data to a CSV file or Sheets

Hiring team and Contributors

Hiring team

There are three roles on a Hiring team: Hiring manager, Recruiter, and Coordinator. Every job in Hire has its own Hiring team. Users can be assigned to a Hiring team when a job is created or added to the job at a later date.

  • Hiring managers and Recruiters - Can fully manage the job and all candidate applications for the job.
  • Coordinators - Can fully manage the job and all candidate applications for the job.

Contributors

Users who aren't on a Hiring team can be granted partial access to a specific application as a Contributor. Interviewers automatically receive partial access to a candidate's application after they're scheduled for an interview. Users who are @mentioned in a comment on a candidate profile or are a recipient of a start date alert are also granted partial access.

User roles chart 

User roles chart PDF

*If a candidate is a Prospect

**If user has access to all the jobs a candidate has applied to

***Can only add candidates to jobs they're assigned as a Hiring team member

****Can only view and create reports that include candidates they have access to

Access levels to a candidate application

A user's access to an individual candidate application is determined by the combination of their System roles and if they're on a Hiring team or a Contributor. 

Unlimited access: Full access to a candidate application

Extended access: Can edit and manage a majority of a candidate application, but can’t see confidential info

Partial access: Can see basic candidate details, but can't edit them. Can add and see comments and feedback, but can’t see confidential information (emails, restricted comments, etc.)

Access levels chart

*If user has access to all the jobs a candidate has applied to 

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