Create job application forms

Hire Admins can configure unique job application forms to best fit their organization’s job openings. 

Anyone who can see the candidate profile, including Interviewers or Users who have been @mentioned, can see application form responses. These responses can be seen in the Background tab of a candidate's profile.

Create a new job application form

Only Hire Admins can create new job application forms.

  1. Sign in to Hire.
  2. On the left, select Admin and then Application questions.
  3. To the right of "Job application forms, select Add Add.
  4. Select the information that’s required for the job application.
  5. Select Save.
Note: As soon as a form is saved, it can be selected for a job.  

Choose a job application form for a job

Job application forms can be added to jobs by Hire Admins, Job creators, and Hiring team members.

  1. Sign in to Hire.
  2. Select Jobs and find the job you want to edit.
  3. Select Job Details.
  4. Under "Application form," hover over the form name and select Edit Edit.
  5. Select a job application form.
  6. Select Save

Edit an existing job application form

All job application forms, including the two preset forms, Resume required and Resume optional, can be edited by a Hire Admin. 

  1. Sign in to Hire.
  2. On the left, select Admin and then Application questions.
  3. Under "Job application forms," select the name of the form.
  4. Next to a question, select More More and then Edit.
  5. Edit the question and then Save.
  6. To add a question, select Add question.
  7. Select a question and type and then Add.
  8. Select Save.

To choose a new form as your default, under "Default application form for new jobs," select the Down arrow Down Arrow and then select a form.

Tips for creating job application forms

Don’t add too many questions

Job applications are capped at 20 questions. The longer your job application form is, the fewer applications you'll receive.


Don’t ask legally sensitive or potentially discriminatory questions​

It’s illegal in some countries and states to ask for some personal information (for example, prior salary history). Also, some questions may be legal but could be perceived as discriminatory (for example, night and weekend availability). Check with legal experts in your area if you're unsure about a question. If you'd like to collect demographic information for reporting purposes, such as gender and race, use the EEOC and OFCCP form.


Reuse existing questions across forms where possible

​It's easier to compare and contrast candidates for different job openings when there is consistency in the questions being used in the job application forms. Use wording that can apply to a broad array of roles.


Don’t add more forms than necessary

​Keep things simple by reusing forms across jobs and job types wherever possible.


Was this helpful?
How can we improve it?