Search
Clear search
Close search
Google apps
Main menu
true

Schedule and select interviewers

This article is for Admins, Job Creators, and members of the Hiring Team.

How to: Scheduling interviews in Hire

 

Before you notify a candidate about an interview, you can schedule an interview to confirm the availability of your interviewers and meeting rooms.

You must connect to Google Calendar to use this feature. 
  1. Sign in to Hire.
  2. On the left, select Schedule and then Schedule interview.
    If you haven't connected to Google Calendar, select Connect and choose the calendar from where you want to send meeting invitations. You can also set up a shared calendar to send invites.
  3. In the new window, enter the meeting details.
  4. Select Let's go.
  5. Under "Interview type," select the Down arrow Down Arrow and select from the list or enter a custom type for how the interview will be conducted.
  6. Under "Interviewer availability," start typing the name of an Interviewer and select them from the list to see their availability.
  7. Under "Room availability," and select an available room. (Optional)
  8. Under "Interview Schedule," select an empty time on the calendar.
  9. In the new window, enter the start time and and time.
  10. Select Add.
  11. Select Review and then Send invites.
Note: Sending an invitation to Interviewers will not send an invitation to the Candidate.

At the top of the Schedule page, the interview date shows Accepted Accepted when all interviewers (and meeting rooms) accept an invitation.

Schedule a video interview

When you schedule an interview in Hire, a Hangouts or Meet video link is added to your Google Calendar event by default. Learn more about the differences between Hangouts and Meet.

Note: Your G Suite Administrator must turn on Google Hangouts or Meet for your company in order for Hangout calls to be added to your Calendar by default.
  1. Sign in to Hire.
  2. On the left, select Schedule and then Schedule interview.
    If you haven't connected to Google Calendar, select Connect and choose the calendar from where you want to send meeting invitations. This is also the calendar where these interviews appear.
  3. In the new window, enter the meeting details.
  4. Select Let's go.
  5. Under "Interview type," select the Down arrow Down Arrow and then Video interview.
  6. Under "Interviewer availability," start typing the name of an Interviewer and select them from the list to see their availability.
  7. Under "Interview Schedule," select an empty time on the calendar.
  8. Select Add.
  9. Select Review and then Send invites.
  10. Select Invite candidate and then Send invite.

Allow external users to join by default

Hangouts allows you to keep your video calls secure by limiting video call participants to only users in your organization. 

Hangouts allows you to change your G Suite settings so that all video calls begin with external guests allowed to request access. Only G Suite administrators can make this change. 

  1. Sign in to the Google Admin console
  2. From the dashboard, select Apps, and then G Suite and then Hangouts.
  3. Select Global settings.
  4. Under "Hangouts video calls," select All classic Hangouts video calls begin with external guests allowed to request access.
Was this article helpful?
How can we improve it?
false
Sign up for our webinar series

Join our webinars to stay up to date on how to get the most out of Hire. We'll cover topics like customizing system preferences, general product tutorials, hiring best practices, and more. Register for a webinar today by clicking the link above.