Create and run a scan

Next, conduct a scan of all the data that you intend to migrate from Box®. A scan generates reports that are used to assess the amount and type of source data and to identify any issues with the data.

Later in the process, you’ll put the data into manageable phases and rescan each phase. For now, you scan the whole data set.  

Step 1: Create a scan

  1. In the G Suite Migrate platform, click New New and then Scan.  
  2. Enter a name for the scan.
  3. Select your source connection.
  4. Under Scan scope, select Full scan
  5. (Optional) To access advanced scan settings, click More options, then enter a value for:
    • Start email–Enter any string value. The value is used as the starting point for the crawl. For example, if you enter an email address for a user, the crawl starts with that user. If you enter a letter, every user with an email address that starts with that letter or a letter that comes alphabetically after is scanned.
    • End email–Enter any string value. The value is used as the endpoint for the crawl. For example, if you enter an email address for a user, the crawl completes with that user. If you don’t enter a value, the crawl scans until the end of the collection.
  6. (Optional) To select the reports you want the scan to generate, check or uncheck the box next to the report.
    By default, all reports are generated. For a description of each report and details on any additional information you need to specify, see Understand Box reports
  7. Click Create

Step 2: Run a scan

  1. In the G Suite Migrate platform, click Scans. You might have to click Menu Menu first.
  2. On the scan you want to run, click Run Run.

What happens next? 

To balance the load, scans are partitioned into actions and distributed across the node servers. Scan partitions are automatically created when you generate a scan. After you click Run, the scan moves through these states:

  • Queued—The scan is waiting to start.
  • Generating partitions—The scan is creating the partitions, prior to beginning the scanning process. 
  • Running partitions—The scan is completing each of the partitions of scanning work. 
  • Completed—The scan is complete.

When the scan is running, you can see:

  • Completions—The number of processed items
  • Failures—The number of failures encountered
  • Crawled—The number of items discovered, but not yet completed

Next steps

Analyze your scan