Make it easier to find your group & posts

If you're signed in to a work or school account, the options you see might be different. To learn more, contact your administrator.

You can make your group easier to search for and browse. You can also make it easier to search for posts by applying labels to them in new Groups or assigning them tags or categories in classic Groups.

Allow people to see your group in Groups search results

You can set your group to appear in Google Groups search results to make it easier for people to find your group. If this is turned off, people need to be invited to the group by the owner.

Using new Groups

  1. Sign in to Google Groups.
  2. Click My groups.
  3. Click the name of a group.
  4. On the left, click Group settings.
  5. Under Who can see group, select an option.
  6. Click Save changes.

Using classic Groups

  1. Sign in to Google Groups.
  2. Click My groups.
  3. Click the name of a group.
  4. On the right, click Manage group.
  5. Click Permissions and then Basic permissions.
  6. Next to View topics, click the Down arrow "".
  7. Select who should be able to view posts in search results.
  8. Click Save changes.

Allow people to see your group in the Google Groups directory

You can help people find your group by listing it in the Google Groups directory. To see the directory, from the Google Groups homepage, click All groups in new Groups or Browse all in classic Groups.

Using new Groups

  1. Sign in to Google Groups.
  2. Click My groups.
  3. Click the name of a group.
  4. On the left, click Group settings.
  5. Under Who can see group, select an option.
  6. Click Save changes.

Using classic Groups

  1. Sign in to Google Groups.
  2. Click My groups.
  3. Click the name of a group.
  4. On the right, click Manage group.
  5. Click Information and then Group visibility.
  6. Choose who should see the group in the directory.
  7. Click Save changes.

Create and use labels in new Groups

Using new Groups

If you’re a group owner or manager, you can turn on labels to organize a group’s posts. You can organize conversations by labeling them with keywords and update a conversation’s labels at any time. You can then search and filter conversations by those labels.

Unlike labels you create in Gmail, a label you assign to a conversation in Groups is seen by anyone who can view that conversation.

To use labels in new Groups, the shared labels feature must be enabled.

If you use tags in classic Groups, shared labels are automatically enabled in new Groups, and any tags are converted to labels for their respective groups. You don't need to do anything.

If you use categories in classic Groups, any tags you create under those categories are converted to labels in new Groups if you turn on either:

  • Shared labels in new Groups
  • Tags in classic Groups
  1. Sign in to Google Groups.
  2. Click the name of a group.
  3. To turn on labels:
    1. On the left, click Group settings.
    2. Under Shared labels, check the Enable shared labels for this group box.
  4. To create a label:
    1. In the left panel, point to Labelsand thenclick More ""and thenAdd label.
    2. Enter a label nameand thenclick Add.
      A label name cannot contain spaces or any of the following characters: ! ~ ` @ # $ % ^ & * ( ) + = { } [ ] | : ; ' " < > . ? / .
  5. To apply or remove a label to one or more conversations:
    1. For a single conversation—Click the conversation.
      For multiple conversations—Point to each conversationand thencheck the box next to the poster's name.
    2. In the upper right, click Label ".
    3. Begin typing the label nameand thencheck or uncheck the box next to the name when the label appears.
      Alternatively, you can create a new label to apply to the selected messages.

    You can also remove a label by clicking a conversationand thenat the top, clicking X on the label name.

  6. To delete a label:
    1. In the left panel, to the right of  Labels, click More ""and thenDelete label.
    2. Click OK.
      This removes the label from the list of labels. However, any conversations with this label keep it unless you remove it.

Turn on tags or categories in classic Groups

Using classic Groups

If you’re a group owner or manager, you can turn on tags or categories to organize a group’s posts. You can organize conversations by labeling them with tags and update a topic's tags at any time. You can then search and filter topics by those tags.

  • Tags: Turn on tags to label posts with keywords to make posts easier to find.
    • Tags can be up to 20 characters long.
    • Each topic can have up to 14 tags.
  • Categories: Turn on categories to organize the first page in a group into a list of categories. Posts are sorted into those categories.

You can only turn on tags or categories, but not both at the same time. 

NoteThis feature is only available in classic Groups, and it’s planned for deprecation with the switch to new Groups. You can use labels in new Groups instead.

  1. Sign in to Google Groups.
  2. If you're using new Groups, temporarily go back to classic Groups:
    1. In the top right, click Settings "".
    2. Click Return to classic Google Groups.
  3. Click My groups.
  4. Click the name of a group.
  5. On the right, click Manage group.
  6. On the left, click Settings.
  7. Choose Tags or Categories.
    • To switch from Tags to Categories, click Enable categories.
    • To switch from Categories to Tags, click Enable tags.
  8. Enter keywords to use for the tags or categories that will organize posts in your group.
  9. Click Save changes.
  10. Return to new Groups:
    1. In the top right, click Settings "".
    2. At the top left, click Visit new Groups.
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