Set who can view, post, & moderate

If you're signed in to a work or school account, the options you see might be different. To learn more, contact your administrator.

Permission settings determine who can view, post, and moderate content in Google Groups. Permissions also determine who can manage members and other group settings.

Open all   |   Close all

Default roles

Owner

Members with the owner role have these permissions:

  • Send messages to the group.
  • Add or remove group members, including owners.
  • Change a member's role (for example, from member to owner).
  • Change group settings.
  • Delete the group.
  • Export group memberships and messages.

Note: You can assign the owner role to any group member. However, a group can't have the owner role for another group.

Recommended

Members with the owner role have the greatest control over the group, so we recommend keeping the number of owners low. 

Manager
Managers can do everything that owners can do except delete the group or make another member an owner. A group can't be a manager of another group.
Member
Everyone in a group has the member role. Any permissions that are set for the member role are automatically given to all other roles.

Set permissions by role in classic Groups

You can change what owners, managers, and members can do in your group, such as approve messages, view members, or delete posts.

This feature is only available in classic Groups, and it’s planned for deprecation with the switch to new Groups.
  1. Sign in to Google Groups.
  2. Click My groups.
  3. Click the name of a group.
  4. On the right, click Manage group.
  5. In the left panel, go to Rolesand thenRoles.
  6. Choose a role.
  7. Next to Permissions, click Edit.
  8. Check the boxes next to the permissions that you want to grant to this role.
  9. Click Done and at the top, and thenclick Save.

Assign a set of users to a permission

You can view permissions individually and assign a role to that permission. You can also allow everyone on the web to have that permission, even if they’re not a member of the group.

Using new Groups

Permission settings are indicated by a slider bar with the eligible sets of users underneath.

Note that in classic Groups, you can exclude a subset of group members. For example, you can select group members for a permission but exclude group managers. This option isn’t available in new Groups. If you set an exclusion in classic Groups and switch to new Groups, the exclusion remains in place. You can see it as a white circle above the user set name on the slider for that permission. However, if you make any changes to the permission, the exclusion disappears and you can’t revert back to it.

  1. Sign in to Google Groups.
  2. Click the name of a group.
  3. On the left, click Group settings.
  4. At the top right, next to Advanced, click Turn on "".
  5. For each setting, choose which users get that permission. Permission settings reference
  6. Click Save changes.

Permission settings reference for new Groups

Section name
& permission setting
Description

General

  • Who can view conversations
Users can view conversations in Groups if these are enabled
  • Who can post
Users can start and participate in group conversations
  • Who can view members
Users can see the group's members list

Member privacy

  • Who can contact group owners
Control who can send messages to group owners
  • Who can view member email addresses
Control who can view member email addresses

Posting policies

  • Who can reply privately to authors
Control who can send email to authors privately
  • Who can attach files
Control who can post messages with attachments
  • Who can moderate content
This includes approving, deleting, and locking messages and conversations
  • Who can moderate metadata
This includes categorizing content and all Collaborative inbox features
  • Who can post as group
This includes posting messages from the group's email address

Member moderation

  • Who can manage members
Control who is allowed to add and remove group members
  • Who can modify roles
Control who is allowed to change permissions of group roles
Using classic Groups

View a detailed list of all the permissions that exist, and then assign relevant permissions to a role.

  1. Sign in to Google Groups.
  2. Click My groups.
  3. Click the name of a group.
  4. On the right, click Manage group.
  5. On the left panel, click Permissions. Choose a category of permissions to view and edit:
    • Basic permissions let certain people join and post to the group.
    • Posting permissions let people use custom features to post topics and manage metadata.
    • Moderation permissions let people monitor other members, posts, and roles.
    • Access permissions control who can view the group, members, and member email addresses.
  6. Make your changes.
  7. Click Save changes.

Note: A nested group is a group that's a member of another group. You can only assign permissions to individual members, not to nested groups. 

Create a custom role in classic Groups

Currently, this feature is only available in classic Groups, but it’s planned for new Groups.

If you want a role that’s different from the default roles, you can create a custom role. Members who can manage members can also create (and delete) custom roles. Some permissions can only be given to owners, managers, and members and not to custom roles.

  1. Sign in to Google Groups.
  2. If you're using new Groups, temporarily go back to classic Groups:
    1. In the top right, click Settings "".
    2. Click Return to classic Google Groups.
  3. Click My groups.
  4. Click the name of a group.
  5. On the right, click Manage group.
  6. In the left panel, go to Rolesand thenRoles.
  7. Click Create.
  8. Enter information for the new role. Name the role something that can be shared publicly and is singular (for example, "Contributor," not "Contributors").
  9. (Optional) To add an image as a badge for the role, click Add badge and upload the image file.
  10. (Optional) To add someone from your group to the new role:
    1. Click Add members.

      Note: Only members who are already in the group can be added to the role. If a member is later removed from the group, they'll also be automatically removed from the custom role. 
       
    2. Next to Permissions, click Edit.
    3. Make your changes, then click Done.
  11. Click Save changes.

Change roles for individual members

Using new Groups
  1. Sign in to Google Groups.
  2. Click My groups.
  3. Click the name of a group.
  4. On the left, click Members.
  5. Point to a member and in the Role column, select a role.
Using classic Groups
  1. Sign in to Google Groups.
  2. Click My groups.
  3. Click the name of a group.
  4. On the right, click Manage group.
  5. Point to the member whose settings you want to change and check the box next to their name.
  6. Near the top of the screen, click Actions.
  7. Choose the setting you want to change.
Was this helpful?
How can we improve it?