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Set who can view, post, & moderate

Set default roles for what group members can do

You can assign roles with the same set of permissions to members of your group and allow certain roles to view, post, or moderate. There are three default roles for every Google group, and they can't be removed:

The Owner role

The Owner role has the highest level of permissions. Owners can:

  • Add or remove other owners.

  • Create new roles.

  • Delete the group.

People with the Owner role have the greatest control over the group, so we recommend keeping the number of Owners low.

The Manager role

People with the Manager role can:

  • Have member and message management responsibilities.

  • Add or remove managers.

The Member role

Everyone in a group has the Member role by default. Features of the Member role:

  • Any permissions set for the Member role are automatically given to all other roles.

  • Permissions set for the Member role are grayed out in the other roles because they are already applied.

 

Set permissions for what Owners, Managers, & Members can do

You can customize what owners, managers, and members can do in your group, like approve messages, view members, or delete posts.

  1. Sign in to Google Groups.

  2. Click My Groups.

  3. Choose a group.

  4. Near the top right, click Manage.

  5. On the left, click Roles  and then Roles.

  6. Choose a role.

  7. Next to "Permissions," click Edit.

  8. Check the boxes next to the permissions you’d like to grant to this role.

  9. Click Done.

View all permissions

View a detailed list of all the permissions that exist, and then assign relevant permissions to a role.

  1. Sign in to Google Groups.

  2. Click My Groups.

  3. Choose a group.

  4. Near the top right, click Manage.

  5. On the left, click Permissions. Choose a category of permissions to view and edit:

    • Basic permissions let certain people join and post to the group.
    • Posting permissions let members use custom features to post topics.
    • Moderation permissions let members monitor other members, posts, and roles.
    • Access permissions control who can view the group, members, and member email addresses.
  6. Make your changes.
  7. Click Save.

Note: A nested group is a group that is a member of another group. You can only assign permissions to individual members, not to nested groups.

Create a new role

If you want a role that's different from the default roles, you can create a custom role with specific permissions.

  1. Sign in to Google Groups.

  2. Click My Groups.

  3. Choose a group.

  4. Near the top right, click Manage.

  5. On the left, click Roles  and then Roles.

  6. Click Create.

  7. Enter information for the new role. Name the role something that can be shared publicly and is singular (for example, "Contributor," not "Contributors").

    • Optional: To add someone from your group to the new role, click Add members.

  8. To change what people in this role can view, post, or moderate, next to the description of a permission, click Edit

  9. Click Save.

Members who can "Modify members sets" can create a role, assign permissions, and delete roles. Certain permissions can only be given to Owners, Managers, and Members, and not to custom roles.

Change roles and settings for individual members

You can make these changes for individual members of your group:

  • Add or remove someone from a role
  • Ban someone
  • Decide when someone get emailed
  • Change when someone can post

To change settings for a member:

  1. On the left, click Members and then All members.
  2. Check the box next to the member or members whose settings you want to change.
  3. Near the top of the screen, click Actions.
  4. Choose the setting you want to change.
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