Set who can view, post, & moderate

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Permission settings determine who can view, post, and moderate content in Google Groups. Permissions also determine who can manage members and other group settings.

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Default roles

Owner

Members with the owner role have these permissions:

  • Send messages to the group.
  • Add or remove group members, including owners.
  • Change a member’s role (for example, from member to owner).
  • Change group settings.
  • Delete the group.
  • Export group memberships and messages.

You can assign the owner role to any group member. However, a group can’t have the owner role for another group.

Recommended

Members with the owner role have the greatest control over the group, so we recommend keeping the number of owners low. 

Manager

By default, managers can do everything that owners can do except:

  • Delete the group.
  • Make another member an owner.
  • Change an owner’s role to manager or member. 

Group owners can set any permission to owner-only, further limiting what managers can do. However, managers always have the ability to adjust group settings themselves.

A group can’t be a manager of another group.

Member
Everyone in a group has the member role. Any permissions that are set for the member role are automatically given to managers and owners.

View or change permissions for roles

You can view permissions individually and assign a role to that permission. You can also allow everyone on the web to have that permission, even if they’re not a member of the group.

Permission settings are indicated by a slider bar with the eligible sets of users underneath.

In the previous version of Groups, you had the ability exclude a subset of group members. For example, you could have selected group members for a permission but excluded group managers. The ability to set exclusions no longer exists. If you set an exclusion in the previous version of Groups, the exclusion remains in place in the new version. You can see it as a white circle above the user set name on the slider for that permission. However, if you make any changes to the permission, the exclusion disappears and you can’t revert back to it.

This task requires the Who can manage members permission.

  1. Sign in to Google Groups.
  2. Click the name of a group.
  3. On the left, click Group settings.
  4. At the top right, next to Advanced, click Turn on "".
  5. For each setting, choose which users get that permission:
    • For default roles, entire organization, and everyone on the web—Move the slider to the correct role.
    • For custom roles—Click the list next to the sliderand thenselect the role.
      Selecting a custom role assigns the permission to anyone who is assigned either this custom role or the default role you selected on the slider.
      Some permissions cannot be assigned to custom roles.
    Permission settings reference
  6. Click Save changes.

Permission settings reference

Section name
& permission setting
Description

General

  • Who can view conversations
Users can view conversations in Groups if these are enabled
  • Who can post
Users can start and participate in group conversations
  • Who can view members
Users can see the group's members list

Member privacy

  • Who can contact group owners
Control who can send messages to group owners
  • Who can view member email addresses
Control who can view member email addresses

Posting policies

  • Who can reply privately to authors
Control who can send email to authors privately
  • Who can attach files
Control who can post messages with attachments
  • Who can moderate content
This includes approving, deleting, and locking messages and conversations
  • Who can moderate metadata
This includes categorizing content and all Collaborative inbox features
  • Who can post as group
This includes posting messages from the group's email address

Member moderation

  • Who can manage members
Control who is allowed to add and remove group members
  • Who can modify custom roles
Control who can create, delete, and update the name and description of custom roles

Create or edit a custom role

If you want a role that’s different from the default roles, you can create a custom role. Members who have the Who can modify custom roles permission can also create and delete custom roles. Some permissions can only be given to owners, managers, and members and not to custom roles.

To assign permissions to custom roles, see View or change permissions for roles.

  1. Sign in to Google Groups.
  2. Click the name of a group.
  3. On the left, click Group settingsand thenMember moderation.
  4. Under Custom roles, click Create custom role.
  5. Enter a name and description for the new role.
    Name the role something that can be shared publicly and is singular (for example, “Contributor,” not “Contributors”).
  6. Click Create role.
  7. To edit the role name or description:
    1. Under Custom roles, next to the role name, click Edit "".
    2. Enter a new name or description.
    3. Click Save changes.

Change roles for individual members

Default roles
  1. Sign in to Google Groups.
  2. Click the name of a group.
  3. On the left, click Members.
  4. To change a single member's role—Point to a member and in the Role column, select a role.
  5. To assign the same role to multiple members:
    1. Point to each member whose settings you want to change and check the box next to their name.
    2. Above the list on the right, click Change role "".
    3. Select the new role.
Custom roles

If you have the Who can manage members permission, you can add group members to or remove them from custom roles.

Only members who are already in the group can be added to the role. If a member is later removed from the group, they’ll also be automatically removed from the custom role.

  1. Sign in to Google Groups.
  2. Click the name of a group.
  3. On the left, click Group settingsand thenMember moderation.
  4. Under Custom roles, next to the role name, click Edit "".
  5. Enter the member’s email address.
  6. When the member’s entry appears, select it. Or, to select the first entry displayed, press Enter or Return.
  7. (Optional) Repeat steps 5 and 6 to assign additional members to the role.
  8. Click Add members.
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