Set who can view, post & moderate

Set default roles for what group members can do

You can use roles to assign the same set of permissions to members of your group. There are 3 default roles for every Google group, and they can't be removed:

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The owner role

By default, the owner role has the highest level of permissions. Owners can:

Members with the owner role have the greatest control over the group, so we recommend keeping the number of owners low. 

The manager role

The manager role has these default permissions:

  • Manage members and moderate content
  • Add or remove managers
The member role

Everyone in a group has the member role by default. Features of the member role include:

  • Permission to moderate metadata, such as tags, and assign topics in collaboration groups
  • Permissions set for the member role are automatically given to all other roles
  • Permissions set for the member role are grayed out in the other roles because they're already applied

Set permissions for owners, managers & members

You can customize what owners, managers, and members can do in your group, like approve messages, view members, or delete posts.

  1. Sign in to Google Groups.
  2. Click My groups.
  3. Choose a group.
  4. Near the top right, click Manage group.
  5. On the left, click Roles  and then Roles.
  6. Choose a role.
  7. Next to "Permissions," click Edit.
  8. Check the boxes next to the permissions you want to grant to this role.
  9. Click Done, then click Save.

View all permissions

View a detailed list of all the permissions that exist, and then assign relevant permissions to a role.

  1. Sign in to Google Groups.
  2. Click My groups.
  3. Choose a group.
  4. Near the top right, click Manage group.
  5. On the left, click Permissions. Choose a category of permissions to view and edit:
    • Basic permissions let certain people join and post to the group.
    • Posting permissions let members use custom features to post topics and manage metadata.
    • Moderation permissions let members monitor other members, posts, and roles.
    • Access permissions control who can view the group, members, and member email addresses.
  6. Make your changes.
  7. Click Save.

Note: A nested group is a group that's a member of another group. You can only assign permissions to individual members, not to nested groups. 

Create a new role

If you want a role that's different from the default roles, you can create a custom role with specific permissions.

  1. Sign in to Google Groups.
  2. Click My groups.
  3. Choose a group.
  4. Near the top right, click Manage group.
  5. On the left, click Roles  and then Roles.
  6. Click Create.
  7. Enter information for the new role. Name the role something that can be shared publicly and is singular (for example, "Contributor," not "Contributors"). Optional: To add someone from your group to the new role, click Add members.
  8. Next to "Permissions," click Edit.
  9. Make your changes, then click Done.
  10. Click Save.

Members who can "Modify members sets" can create a role, assign permissions, and delete roles. Certain permissions can only be given to owners, managers, and members, and not to custom roles.

Change roles and settings for individual members

You can make these changes for individual members of your group:

  • Add or remove someone from a role
  • Ban someone
  • Decide when someone gets emailed
  • Change when someone can post

To change settings for a member:

  1. Sign in to Google Groups.
  2. Click My groups.
  3. Choose a group.
  4. Near the top right, click Manage members.
  5. Check the box next to the member or members whose settings you want to change.
  6. Near the top of the screen, click Actions.
  7. Choose the setting you want to change.
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