How do I set up Google Workspace with another mail client?

Problem

How do I set up Google Workspace with another mail client?

Related to:

How do I set up Google Workspace with Apple Mail?
How do I turn on access to less secure apps for users?
How do I turn off access to less secure apps for users?

Environment

Allow Workspace users to send and receive mail through a third-party mail client.

Solution

To sync Gmail with other mail clients, follow the steps below:

Allow users to access less secure apps

You can allow users to turn on or off access to less secure apps or disable their ability to allow less secure apps.

1. From the Admin console Home page, go to Security > Less secure apps.
2. To apply the setting to all users, leave the top organizational unit selected. Otherwise, select a child organizational unit or a configuration group.
3. Select the setting for less secure apps:
   • Allow users to manage their access to less secure apps
     Users can turn on or turn off access to less secure apps.
4. Click Save.

Note: It can take 24 hours for these changes to take effect.

Turn on access to less secure apps for your Workspace account

1. Open a new tab or window.

2. Sign in to your Google account.

3. Go to https://myaccount.google.com/lesssecureapps.

4. Click Turn on access.

Allow per-user outbound gateways for your domain

Go to Allow per-user outbound gateways or follow the steps below:

1. From the Admin console Home page, go to Apps Google Workspace Gmail End User Access.
   Tip: To see End User Access, scroll to the bottom of the Gmail page.
2. In the Allow per-user outbound gateways section, select Allow users to send mail through an external SMTP server when configuring a "from" address hosted outside your email domains.
   
   When this check box is selected, users who associate additional email addresses with their accounts can enter connection information for an alternate SMTP server.
   
   Learn more about the required steps for the user.
   When the check box is not selected, users cannot specify an SMTP server for the additional address.
3. At the bottom, click Save.

It can take up to 24 hours for changes to take effect.

Turn on IMAP

Go to Check Gmail through other email platforms or follow these steps:

1. On your computer, open Gmail.
2. In the top right, click Settings   See all settings.
3. Click the Forwarding and POP/IMAP tab.
4. In the IMAP access section, select Enable IMAP.
5. Click Save Changes.

Update settings in your mail client

Go to Check Gmail through other email platforms or set the following values in your mail client's settings:

Incoming Mail (IMAP) Server

imap.gmail.com

Requires SSL: Yes

Port: 993

Outgoing Mail (SMTP) Server        

smtp.gmail.com

Requires SSL: Yes

Requires TLS: Yes (if available)

Requires Authentication: Yes

Port for SSL: 465

Port for TLS/STARTTLS: 587

Be sure to enter your full Gmail address and password. For more help, search the client's Help Center for instructions on setting up IMAP.