Host Management is available to all Google Workspace Editions. When Host Management is turned on, meeting hosts can use the following safety features:
- Chat lock
- Present lock
- Audio lock
- Video lock
- End meeting for everyone
- Mute everyone
Some Workspace editions can use Host Management to add up to 25 co-hosts to their Google Meet meetings.
The following Workspace editions can add co-hosts:
- Business Standard
- Business Plus
- Enterprise Starter
- Enterprise Essentials
- Enterprise Standard
- Enterprise Plus
- All Workspace for education editions
- Workspace Individual
- Based on your Google Workspace edition, Host Management might be on or off by default. Host Management can be turned on or off from inside a meeting. Workspace Admins can set up defaults for their domain.
- Participants must be in the meeting to become a host. Classroom meeting hosts can make teachers co-hosts before a meeting.
- Co-hosts can turn Host Management off. Only the main host can re-enable Host Management for all other hosts.
- Participants can't be appointed or removed as co-hosts from Breakout Rooms. Participants must return to the main room to be granted hosting privileges.
- Only the main host receives meeting info, like attendance reports or polling details, but can share meeting info with other co-hosts.
- Host Management settings are saved for any recurring meetings or meetings that re-use the same meeting code. Appointed co-hosts will need to be re-appointed for any recurring meetings.
- We recommend you turn on Host Management settings before you use Breakout rooms. Settings for Host Management can’t be changed after Breakout rooms are live. This prevents the designation of co-hosts who can run Breakout rooms or use meeting safety features.
- For meetings with host management switched off, anyone inside your organization can record a meeting. To allow anyone outside your organization to record a meeting, you must promote them to a co-host. If host management is on, only the main host and promoted co-hosts can record a meeting.
Certain Google Meet features generate Meeting Artifacts, which:
- Are automatically shared with the primary meeting host.
- Include Meet recordings, attendance reports, polling reports, and other documents etc.
If you want co-hosts to get Meeting Artifacts, you must:
- Have Host Management turned on before somebody can be added as a co-host.
- Add them as co-hosts when you set up or edit the event in Google Calendar.
- Select the artifact sharing checkbox when you add co-hosts in Google Calendar.
- If you promote someone to a co-host during an ongoing meeting, they won’t get Meeting Artifacts for that particular meeting. You must add them as a co-host when you set up or edit the event in Google Calendar.
- If a participant’s co-host status is removed during the meeting, they still get Meeting Artifacts. They won't receive artifacts for any future meetings that use the same code.
- Co-hosts added to a series of ongoing meetings get Meeting Artifacts for future meetings that use the same code.
- For Google Classroom meetings, all co-teachers are recognized as co-hosts and automatically get Meeting Artifacts. Their co-host status can’t be removed within Google Classroom.
- If a user is removed as a co-teacher, they no longer receive meeting artifacts.
Turn Host Management on or off
- In a meeting, tap the screen Menu Host controls .
- Switch on Host Management .
Add or remove a co-host
- In a meeting, tap the screen.
- At the top left, tap the meeting name.
- From the “People” tab, find or search the participant’s name.
- Next to their name, tap Menu Add as co-host .