Use Gemini Apps with a work or school Google Account

Most users with a work or school Google Account have access to Gemini Apps. Feature availability and how your data is handled depends on your Workspace license.

In the help center, you will find important notifications and tips about info that differs depending on whether work or school users have enterprise-grade data protections. Learn how to check your level of access and data protections below.

Gemini Apps features & access by Workspace edition

Compare instead: Gemini Apps for users with a work Google Account

User Requirement
	Gemini Apps as a core service with: Education Fundamentals Education Standard Education Plus	Gemini Apps as a core service with: Gemini Education Gemini Education Premium
Access	Access to features & models with enterprise-grade security & privacy	Expanded access to features & models with enterprise-grade security & privacy
Minimum age	All ages* Learn more	18 or over
Models
2.5 Pro	Limited access	Expanded access
2.5 Flash	General access	General access
Features
Audio Overviews	Limited access	Expanded access
Connect to Google Workspace apps	General access	General access
Connect to GitHub & upload code folders	-	General access
Deep Research	Limited access using Gemini 2.5 Flash	Expanded access using Gemini 2.5 Pro & 2.5 Flash
Scheduled actions	-	General access
Video generation	-	Limited access using Veo 3 Fast (preview)
General availability features**	General access	General access
Context Window	32 thousand	1 million

*Some features are only available to users 18 and over.

**Features available to all Gemini App users like Canvas, Gems, file upload, image generation, Live, and more

Terms of Service & data handling

All users in a Google Workspace for Education domain can use Gemini Apps with enterprise-grade security and privacy.

When you use Gemini Apps with a school Google Account, your chats and uploaded files in Gemini Apps won’t be reviewed by human reviewers or otherwise used to improve generative AI models.

You will be subject to the Google Workspace Terms.

Check if you have access to expanded features & models

Some features and models are only available with certain Google Workspace licenses. To check if you have access to expanded features and models in Gemini Apps:

Go to gemini.google.com .
- Make sure you’re signed into your work or school account.
At the top, check for the Pro badge. If you find the Pro badge, you have access to expanded features and models.

Tip: If you don’t have access to these features, your Google Workspace administrator needs to upgrade your license to get access.

Gemini Apps limits & upgrades

Gemini Apps has usage limits designed to ensure an optimal experience for everyone. This means we may at times have to cap the number of prompts and conversations you can have within a specific timeframe. Your capacity replenishes regularly, so you can get back to chatting with Gemini Apps soon.

The number of prompts you can use before hitting the limit varies and depends on factors like how long and complex your prompts are, the size and number of files you upload, and the length of your conversations with Gemini Apps.

Gemini Apps will notify you in the app when you are close to reaching your chat capacity for a given period.

Users with certain Workspace editions have higher limits in Gemini Apps:

How to upgrade

If you want additional limits with a work or school Google Account, your organization can:

Upgrade to a Google Workspace plan that includes higher limits
Upgrade to a Gemini Education plan
Upgrade to Google AI Ultra for Business

If you’re a Google Workspace administrator, learn how to upgrade your organization’s Google Workspace license.

Contact your Google Workspace administrator to request an upgraded license. Learn which licenses have expanded access:

If you’re a Google Workspace administrator, learn how to upgrade your organization’s Google Workspace license.

Gemini models

Gemini Apps has more prompt and chat limits for more advanced models. If you reach your capacity limit for a specific model for a given period, you can switch to a different model until that limit is reached or wait until your capacity limit is refreshed.

Feature limits

What you can do when you reach your limit for a feature

When you reach your limit, you can upgrade or wait until your limit refreshes.

How to tell if you’re close to a limit & when it refreshes

Gemini Apps will notify you when you're close to your limit based on your plan's level. When you reach your limit, Gemini Apps gives you another notification that tells you when your limit will refresh.

Deep Research limits

There are daily limits for how many research reports you can generate. Report limits increase by plan level.

What is a context window?

When you upload files to Gemini Apps, it needs to "read" the content to provide useful insights or answers. The context window is like the reading capacity. It determines how much content can be understood together at one time.

Why you might want a larger context window

A larger context window allows Gemini to read and comprehend more. For example, with a 1M token context window, Gemini can understand up to 1,500 pages of text or 30,000 lines of code.

If you exceed the context window, this could lead to responses that don’t take into account all the content provided or miss connections or details throughout the content. This is most relevant for prompts that require attention to many details scattered throughout large files.

Use the Gemini mobile app with a work or school Google Account

Important: If you try to open the Gemini mobile app with an Android Work Profile, you will be brought to the Gemini web app.

What you cannot do in the Gemini mobile app

If you are using a work or school Google Account, some Gemini mobile app features aren’t available.

The following features are not available for users with a work or school Google Account:

Gemini Live
Features that are powered by Google Assistant, such quick voice action features
Users with a work or school Google Account cannot delete chats or create public links for chats

These features are not available in the Gemini mobile app for users with a work or school Google Account:

Connecting to Google Workspace
Gems
File upload

Tip: To use these features, use the Gemini web app.

Troubleshoot error messages in the Gemini mobile app

If you get an error message when you try to access the Gemini mobile app with a work or school account, check the troubleshooting steps below:

Make sure that you have the most recent version of the Gemini app. In your app store settings, check if there’s an upgrade for the Gemini app.
- If there’s an upgrade available, upgrade to the latest version.
- If there isn’t an upgrade available, move to step 2.
Contact your Google Workspace administrator to confirm you have access to Gemini Apps.

Activity for users with a work or school Google Account

Manage & delete Gemini Apps activity

For users with a work or school Google Account and access to Gemini Apps, Gemini Apps Activity is on and can’t be turned off and you can’t delete your Gemini Apps activity.

Gemini Apps Activity is on by default.

When you use the Gemini web app or mobile app with your work or school account, Gemini Apps Activity is on by default and conversation history is saved for 18 months.
When Gemini Apps Activity is on, it includes activity from the Gemini web and mobile apps. Clearing your Gemini for Google Workspace history from a Workspace app doesn’t affect information saved to Gemini Apps Activity.
Your admin controls whether Gemini Apps Activity is turned on and how long conversation history is saved.