Set up Meet for distance learning

By default, G Suite for Education has Meet turned on. If Meet was turned off, you can turn it back on. Changes can take up to 24 hours to apply to all users. In the meantime, some users might not be able to access video meetings.

Note: Through September 30, 2020, educators and IT administrators preparing for potential school closures can access Google Meet's premium video conferencing features such as larger meetings (up to 250 participants per call), live streaming, and meeting recording. Learn more.

Recent updates

  • Approve requests to join—During a video meeting, only the meeting creator can see and approve requests to join the meeting from outside of the school’s G Suite domain.

    If a teacher creates a meeting and wants to include guests with an email address that’s outside of their school domain, make sure the meeting creator stays on the call until all external guests have been approved to join.

  • Manage participants—Only the meeting creator can mute or remove participants.
  • Prevent meeting reuse—Students can’t rejoin the call if teachers leave a nicknamed meeting last

Set up Meet

Step 1: Turn on Meet video calling

When the Google Meet service is on, users will be able to create and join video meetings in your organization.

Note: You can still use other video conferencing services when Meet is turned on.  

  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console Home page, go to Appsand thenG Suiteand thenGoogle Meet.
  3.  Next to Service status, click the Down arrow .
  4. To turn on or off a service for everyone in your organization, click On for everyone or Off for everyone, and then click Save.

  5. To turn on or off a service only for users in an organizational unit:

    1. At the left, select the organizational unit.
    2. Select On or Off.
    3. To keep the service turned on or off even when the service is turned on or off for the parent organizational unit, click Override.
    4. If the organization's status is already Overridden, choose an option:
      • Inherit—Reverts to the same setting as its parent.
      • Save—Saves your new setting (even if the parent setting changes).

    Learn more about organizational structure.

  6. To turn on a service for a set of users across or within organizational units, select an access group. For details, go to turn on a service for a group.
Changes typically take effect in minutes, but can take up to 24 hours. For details, go to How changes propagate to Google services.

Step 2: Turn on live streaming

Recommended: Enable for faculty and staff only. You can add separate organizational units for your faculty and students, then apply separate access rules. If you use Classroom and have verified teachers, you can enable access for your Classroom Teachers group.

  1. From the Admin console Home page, go to Appsand thenG Suiteand thenGoogle Meet.
  2. Click Meet video settings.
  3. To apply the setting to everyone, leave the top organizational unit selected. Otherwise, select a child organizational unit or a configuration group.
  4. Click Stream.
  5.  Check the Let people stream their meetings box.
  6. Click Save.
Step 3: Turn on meeting recording

Recommended: Enable for faculty and staff only. You can add separate organizational units for your faculty and students, then apply separate access rules. If you use Classroom and have verified teachers, you can enable access for your Classroom Teachers group.

  1. From the Admin console Home page, go to Appsand thenG Suiteand thenGoogle Meet.
  2. Click Meet video settings.
  3. To apply the setting to everyone, leave the top organizational unit selected. Otherwise, select a child organizational unit or a configuration group.
  4. Click Recording.
  5. Check the Let people record their meetings box.
  6. Click Save.
View the Meet features available to a user or group

To make sure advanced Meet features, such as recording and live streaming, are only available to specific users, view the settings that are turned on or off for a specific user, Google Group, or organizational unit.

  1. From the Admin console Home page, go to Appsand thenG Suiteand thenSettings for Google Hangouts.
  2. Click the Meet video settings section to expand it.
    The Meet settings page shows the features that are turned on or off for that user, group, or organizational unit.
  3. On the left, select an option.
    • To search by username, click Users and search for the username. Meet settings can’t be changed for an individual user. Instead, add them to an organizational unit or a group that has the correct Meet settings.
    • To search by group, click Groups and search for the group name or email address. To turn a Meet feature on or off for that group, click a setting name, change the setting, and click Override.
    • To search by organizational unit, click Organizational Units and select or search for an organizational unit. To turn a Meet feature on or off for that organizational unit, click a setting name, change the setting and click Override.

Changes typically take effect in minutes, but can take up to 24 hours. For details, go to How changes propagate to Google services.

Related topics

Protect video meeting quality

New Meet features to support distance learning

Using Meet inside Google Classroom

If your instructors use Classroom, they can use the Meet integration to create a unique Meet link for each class, which is displayed on the Classroom Stream and Classwork pages. The link acts as a dedicated meeting space for each class, making it easy for both teachers and students to join. 
Only teachers can access class settings to create the Meet link. All Meet links created by the Classroom integration are nicknamed links, so teachers can better manage participants.
This integration will only be available if Meet is turned on for the primary teacher in the class. 
To learn more, visit the following articles: Start a video meeting for education,  Set up Classroom for your school, or Classroom FAQ.

Moderation controls for teachers

If the teacher is the meeting creator or meeting calendar owner, they are the only meeting participant who can:

With nicknamed meetings, if the teacher or meeting creator leaves the meeting last, students can’t rejoin. For instructions, go to Start a video meeting for education.

Train teachers and students to use Meet

Review and share the following resources, features, and tips for teachers and students.

View support and training resources

After you set up Meet in your organization, you can help your educators and students learn how to use Meet. You can share these resources:

View tips for teachers

  • When using Meet, participants can turn off their camera to show their profile photo instead. This can improve video meeting quality if internet speed is slow.
  • If audio quality is poor, use a phone for audio instead.
  • For large classes, use a live stream instead of having students join an interactive video class meeting. To engage students while live streaming, you can use Google Slides Q&A. Or, you can pre-record a lesson to share later.
  • To help students who are deaf or hard of hearing, turn on live captions in Meet. To capture student responses for a recorded class, use Google Slides Q&A.
  • For best practices in distance learning, review the Teacher’s Guide to Google Meet.

FAQ

How long will the premium Google Meet features be available to G Suite for Education customers?

Larger meetings, live streaming, and recorded meetings are available to all G Suite for Education customers until September 30, 2020. After this time, the domain will have the option to retain access to these features by purchasing G Suite Enterprise for Education.
Local non-US dial-in numbers for meetings are not included in this program. G Suite for Education customers continue to have access to US dial-in phone numbers.

Can I turn on Google Meet but disable chat in classic Hangouts?

Can I add Google Meet video meetings from Outlook?

Yes. For more information, go to Add Meet video meetings to Outlook.

Some of my users use other video conferencing tools. Can they join Google Meet video calls?

Yes. For more information, go to Set up interoperability.

What if I’m a current G Suite Enterprise for Education customer?

If you’ve already purchased G Suite Enterprise for Education for your entire domain, you’ll need to assign faculty licenses to the users you want to have access to the premium features, and enable those features in the Admin Console. If you purchased G Suite Enterprise for Education for a subset of your domain, all users without Enterprise licenses will have access to the premium features, but you’ll still need to enable them for specific organizational units in the Admin Console.

Who can approve external requests to join a meeting? 

Only the meeting creator or calendar owner can approve requests to join a meeting by video from outside your domain.

If the meeting creator needs to leave before the meeting ends, they should first approve any requests they want to allow. During a meeting, no other participants can see or approve external requests.

The meeting creator can’t:

  • Allow external guests to join a meeting in progress automatically.
  • Allow others to accept requests from external participants to join a meeting.
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